Meeting Type: BCC Regular Meeting
Meeting Date: 1/16/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Todd Stewart, Adams Stewart Architects
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Design and Architectural Services for New District Attorney Building Located in Bay Minette, Alabama, for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the new construction approach for the District Attorney Building which will include two (2) stories with the second story not being completed in the estimated construction cost of $9,311,150.00, with an estimated amount of $570,000.00 for architectural fees, and an estimated cost of $275,000.00 for security/cabling/network equipment, for a total estimated cost of $10,156,150.00; and
2) Approve the attached AIA Agreement for the architectural services with Adams Stewart Architects, LLC, for the construction of the new District Attorney Building located in Bay Minette, in the amount of 6.1% of the construction cost, plus normal reimbursable expenses and authorize the Chairman to execute the Agreement.End
BACKGROUND INFORMATION
Background: County Staff is presenting to the Commission for approval three (3) options with cost estimates to select from for a new District Attorney building located in Bay Minette. The most advantageous option is the new construction approach which will include two (2) stories with the second story not being completed in the estimated construction cost of $9,311,150.00 with an estimated amount of $570,000.00 for architectural fees and estimated cost of $275,000.00 for security/cabling/network equipment with a total estimated construction cost of $10,156,150.00. Mr. Todd Stewart, Architect with Adams Stewart Architects, is submitting an AIA Agreement for Commission approval in the amount of 6.1% of construction cost plus normal reimbursable expenses for the construction of the new building.
Previous Commission action/date:
01/02/2024 meeting: Approved staff making an offer of $150,000.00 to James Owen, Jr., to purchase a certain parcel of real property at 410 Courthouse Square in Bay Minette, Alabama, with seller to pay all closing costs with payment for the purchase to come out of the Contingency Fund and authorized the Chairman to execute any documents related to the property purchase.
12/19/2023 meeting: Adopted Resolution #2024-015 amending the Fiscal Year 2024 budget (Resolution #2023-186 and Resolution #2023-187, adopted September 28, 2023) to authorize the use of Fund Balance from General Fund for the purchase of real property for the Baldwin County Commission.
11/21/2023 meeting: Approved and authorized the Chairman to execute the Real Estate Purchase and Sale Agreement between Owen Company, LLC, and the Baldwin County Commission for the purchase of real property located at 161 Hand Avenue, Bay Minette, Alabama (PIN #32382) in the amount of $500,000.00.
FINANCIAL IMPACT
Total cost of recommendation: Estimated Architectural Fees $570,000.00
Budget line item(s) to be used: BP24001.Design.Architect
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard AIA Architectural Agreement
Reviewed/approved by: Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 1/16/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Architect & Execution of AIA Agreement
Additional instructions/notes: N/A