Meeting Type: BCC Regular Meeting
Meeting Date: 2/6/2024
Item Status: New
From: Roger H. Rendleman, County Administrator; Brian L. Underwood, Grants Director
Submitted by: Katrina Taylor, Grants Administrator
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ITEM TITLE
Title
Rescinding and Approving Allocation of ARPA Funds and ARPA Interest Earned Funds for Baldwin County Commission Legal Costs
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Rescind the following actions taken by the Baldwin County Commission during regularly scheduled meetings regarding the allocation of American Rescue Plan Act (ARPA) funds to cover legal costs incurred by the Baldwin County Commission through Stone Crosby, P.C.:
• April 4, 2023 (Agenda Item GA1) for the period of January 1, 2023, through March 31, 2023, in the amount of $12,135.33.
• August 1, 2023 (Agenda Item GA1) for the period of April 1, 2023, through June 30, 2023, in the amount of $2,092.50.
• November 21, 2023 (Agenda Item CN1) for the period of July 1, 2023, through September 30, 2023, in the amount of $1,867.50.
2) Approve the allocation of ARPA funds (299.44881) in the amount of $9,999.99 to cover Legal Services (29970010.51540) incurred by the Baldwin County Commission through Stone Crosby, P.C. from January 1, 2023, through March 31, 2023; and
3) Approve the allocation of interest earned from ARPA funds (299.47100) in the amount of $7,209.09 to cover Legal Services (29929910.51540) incurred by the Baldwin County Commission through Stone Crosby, P.C. that exceeded the federal micro-purchase procurement threshold from January 1, 2023, through December 31, 2023.
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Background: The Final Rule issued by the U.S. Department of Treasury on January 6, 2022, details several administrative processes and requirements. Funds may be used for direct and indirect administrative expenses including the legal review of ARPA-specific projects and associated documents.
Due to only the Baldwin County Commission procurement policy being followed concerning the Stone Crosby, P.C. contract, any expenses exceeding the federal micro-purchase threshold of $9,999.99 are ineligible for ARPA funds.
Previous Commission action/date: See attached.
FINANCIAL IMPACT
Total cost of recommendation: $9,999.99 in American Rescue Plan Act (ARPA) funds; and $7,209.09 in interest earned from ARPA funds.
Budget line item(s) to be used: 29970010.54540 Legal Services; and
29929910.51540 Legal Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes, request for budget resolution has been submitted to Beth Hodges, Budget Director.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Budget Staff to make allocations of funds as noted in Staff Recommendation. Finance and Accounting Staff to perform journal entry to move said expenses in Munis.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A