Meeting Type: BCC Regular Meeting
Meeting Date: 2/6/2024
Item Status: New
From: Roger H. Rendleman, County Administrator
Submitted by: Anu Gary, Administrative Services Manager
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ITEM TITLE
Title
Employment Contract for Clerk/Treasurer Position
End
STAFF RECOMMENDATION
Recommendation
Related to the Employment Contracts between the Baldwin County Commission and the Appointed Contract Employees, take the following actions:
1) Approve the execution of the Employment Contract for Ronnie Scott Collins for the position of Clerk/Treasurer, with an annual compensation of $125,000, effective on February 26, 2024, and expiring on November 3, 2026; and
2) Approve the updated position description for the Clerk/Treasurer position.
End TitleRecommendationEnd
BACKGROUND INFORMATION
Previous Commission action/date: 10/17/2023 - The Commission accepted the resignation of former Clerk/Treasurer Cian Harrison, effective November 3, 2023, and appointed County Administrator Roger Rendleman as Interim Clerk/Treasurer.
Background: According to local legislation applicable to Baldwin County, a certain and limited number of Baldwin County Commission administrative positions shall be appointed contract employees. Section 45-2-120.12 of the Code of Alabama (1975) reads, in part, as follows:
One appointed employee position may be filled by the judge of probate which position shall be designated chief clerk.
Two appointed employee positions may be filled by the revenue commissioner which positions shall be designated chief clerk of collections and chief appraiser.
Three appointed employee positions may be filled by the sheriff which positions shall be designated chief deputy, chief jailer, and chief of the civil division.
The following shall be appointed contract employees: county administrator, emergency management director, juvenile detention director, personnel director, building official, clerk/treasurer, county engineer, development and environmental director, budget director, and communication and information systems director.
Each of the appointed contract employees shall be employed under contract with the commission. Each contract shall include at a minimum the following provisions:
1) A provision for termination and severance.
2) A job description for the position.
3) An annual written evaluation to be reviewed with the employee and retained by the commission in the employee's personnel file.
4) A provision that the contract will be nonbinding on the successor commission after each four-year election; however, the contracts must be cancelled or continued within 90 days of the successor commission taking office.
5) A provision that any appointed contract employee employed by the county commission may not be subject to any action to cancel or not to renew the contract or in any other manner dismiss or terminate the contract employee except by a three-fourths vote of the elected members of the county commission.
FINANCIAL IMPACT
Total cost of recommendation: Annual salary $125,000
Budget line item(s) to be used: 10051700.51130 Salaries Wages
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Employment contract template changes reviewed and approved by County Attorney previously on 05/01/2023 akg
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and Personnel Departments
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration:
1) Ensure full execution of employment contract as soon as approved.
2) Provide a copy of the fully executed contract to the employee via email, original contract to Deidra Hanak, Personnel Director, copy in Admin. contract files with note re: file location of original.
3) Upload contract to Contracts App online.
4) Update Contract Employees List with contract approval dates and relevant info.
Additional instructions/notes: N/A