Meeting Type: BCC Regular Meeting
Meeting Date: 2/6/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: John Sedlack, Design Tech III
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ITEM TITLE
Title
ARPA Drinking Water / Wastewater Grant - Main Street Drainage Improvement Project - Permission to Advertise
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Purchasing Director to place a competitive bid for the Main Street Drainage Improvement Project; and
2) Approve the Chairman to execute any project related documents.
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BACKGROUND INFORMATION
Background: Baldwin County has been awarded $150,000.00 from the Alabama Department of Environmental Management (ADEM) through the ARPA Drinking Water/Wastewater Grant Program. The existing crossdrain under Main Street south of Forest Park Drive does not function, creating a bowl that floods private property. This project will replace an existing crossdrain to improve safety and mitigate flooding impacts. This flooding also inundates utilities in the vicinity including a natural gas valve that becomes inaccessible until flooding recedes.
Previous Commission action/date:
November 11, 2023 - The Commission adopted Resolution #2024-037 and authorized the Chairman to execute an agreement between the Baldwin County Commission and ADEM for the funding of the Main Street Drainage Project south of Forest Park Drive. (This agreement shall be effective upon full execution and shall be in effect until the project has been completed and reimbursements are complete. This agreement may be terminated by either party upon delivery of thirty (30) day notice of termination.)
September 29, 2023 - The Commission adopted Resolution #2023-187 which adopted the Baldwin County Fiscal Year 2023-24 Budget and approved the FY24 Project Decision Items which included the Main Street - South of Forest Park Drive - Drainage Improvements with funding of $100,000.00 for Construction.
June 20, 2023 - The Commission approved Highway Department staff to prepare and submit an application to ADEM for State ARPA funding for drainage improvements on Main Street south of Forest Park Drive in Montrose, Alabama; adopted Resolution #2023-136 committing Baldwin County to the required minimum match or in-kind funds of $81,000.00 if project is awarded; and approved the Chairman to sign any other award or reporting documents, as needed.
FINANCIAL IMPACT
Total cost of recommendation: TBD
Budget line item(s) to be used: HW23087-4CONTRCN-4CONTR SRV-4ADVERTISE
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Highway Department Pre-Construction staff will submit advertisement to Wanda Gautney, Purchasing Manager, when plans and contract documents are complete. Purchasing Manager will advertise project for competitive bid.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A