Meeting Type: BCC Regular Meeting
Meeting Date: 3/19/2024
Item Status: Replacement
From: Beth Hodges, Budget Director /Heather Gwynn, Sales and Use Tax Coordinator / Felisha Anderson, Archives Director
Submitted by: Lynzie Clark, Senior Budget Accountant
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ITEM TITLE
Title
*Resolution #2024-072 - Additional Funding for Purchase of Vehicles
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STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2024-072 amending the Fiscal Year 2024 Budget (Resolution #2023-186 and Resolution #2023-187, adopted September 28, 2023). The purpose of this Resolution is to allocate additional funding to address a rise in vehicle expenses.
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BACKGROUND INFORMATION
Background: Reason for replacement item: Resolution revised to remove funding for Reappraisal Department which is no longer required.
During the adoption of FY 23 budget, the Sales Tax / License Inspection and Archives Departments were approved to purchase one vehicle each. These vehicles were budgeted for $35,000.00 and $26,500.00 respectively. However, due to the increase in cost, additional funds of $4,182.00 and $3,575.00 per vehicle respectively, totaling $7,757.00 is needed to secure these vehicles. The Sales and Use Tax Coordinator and the Archives Director respectfully request the transfer of the necessary funds from Proceeds from Sale of Assets (100.61825) to Capital Outlay Motor Vehicle (10051750.55500 and 10651906.55500) to ensure timely acquisition of the vehicles.
During the FY 23 budget adoption process, it was decided that the vehicle approved for Archives (10651906) would be assigned to Capital Outlay Improvements (10651906.55240). In order to maintain uniformity and proper classification in vehicle purchases, the Budget staff respectfully requests the original budgeted amount of $33,726 be transferred to Capital Outlay Motor Vehicles (10651906.55500.)
Previous Commission action/date: September 28, 2023 - Adoption of FY 2024 Budget; September 20, 2022 - Adoption of FY 2023 Budget
FINANCIAL IMPACT
Total cost of recommendation: $7,757.00 additional funding; $33,726.00 reallocation
Budget line item(s) to be used: Please refer to Resolution #2024-072 for a breakdown of the budget line items to be utilized.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and Budget f
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1) Administration - upload Resolution to BCAP
2) Budget Staff - perform budget adjustments
Additional instructions/notes: N/A