Meeting Type: BCC Regular Meeting
Meeting Date: 2/20/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Todd Stewart, Adams Stewart Architects
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Pre-qualification of Contractors for Construction of New Baldwin County District Attorney Building Located in Bay Minette, Alabama, for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Authorize the Purchasing Director to advertise for the Pre-qualification of Contractors for the construction of new Baldwin County District Attorney Building located in Bay Minette, Alabama.
BACKGROUND INFORMATION
Background: The Commission approved the construction of a new two (2) story District Attorney Building on January 16, 2024, with an estimated budget amount of $10,156,150.00. The Pre-qualification of Contractors needs to be advertised before the project is bid. The Architect, Todd Stewart, with Adams Stewart Architects is in the process of designing the building for Commission approval before the bids will be sent out to the approved contractors. Staff recommends the Commission authorize the Purchasing Director to advertise the Pre-qualification of Contractors for the project.
Previous Commission action/date: 01/16/2024 meeting: 1) Approved the new construction approach for the District Attorney Building which will include two (2) stories with the second story not being completed in the estimated construction cost of $9,311,150.00, with an estimated amount of $570,000.00 for architectural fees, and the estimated cost of $275,000.00 for security/cabling/network equipment, for a total estimated cost of $10,156,150.00; and 2) Approved the attached AIA Agreement for the architectural services with Adams Stewart Architects, LLC, for the construction of the new District Attorney Building located in Bay Minette in the amount of 6.1% of the construction cost plus normal reimbursable expenses and authorized the Chairman to execute the Agreement.
01/02/2024 meeting: Approved staff making an offer of $150,000.00 to James Owen, Jr., to purchase that certain parcel of real property at 410 Courthouse Square in Bay Minette, Alabama, with seller to pay all closing costs with payment for the purchase to come out of the Contingency Fund and authorized the Chairman to execute any documents related to the property purchase.
12/19/2023 meeting: Adopted Resolution #2024-015 amending the Fiscal Year 2024 budget (Resolution #2023-186 and Resolution #2023-187, adopted September 28, 2023) to authorize the use of Fund Balance from General Fund for the purchase of real property for the Baldwin County Commission.
11/21/2023 meeting: Approved and authorized the Chairman to execute the Real Estate Purchase and Sale Agreement between Owen Company, LLC, and the Baldwin County Commission for the purchase of real property located at 161 Hand Avenue, Bay Minette, Alabama (PIN #32382) in the amount of $500,000.00.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/20/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail Advertisement
Additional instructions/notes: N/A