Meeting Type: BCC Regular Meeting
Meeting Date: 2/6/2024
Item Status: Addendum
From: Wanda Gautney, Purchasing Director / Michelle Howard, Commission Executive Assistant / Anu Gary, Administrative Services Manager / Junius Long, Building Facilities
Submitted by: Susan Kilby-Aaron, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Quotes for the Purchase and Installation of New Flooring in the Baldwin County Fairhope Satellite Courthouse for the Revenue Commission Office, Sheriff’s Office and Judge of Probate Office Located in Fairhope, Alabama
End
STAFF RECOMMENDATION
Recommendation
Approve Change Order #1 in the amount of $800.00 with Delta Flooring, Inc., for the purchase and installation of new flooring at the Baldwin County Fairhope Satellite Courthouse for the Revenue Commission Office, Sheriff’s Office and Judge of Probate Office located in Fairhope, Alabama, and authorize the Chairman to execute the Change Order.
End
BACKGROUND INFORMATION
Background: The Administration Department is requesting Commission approval of Change Order #1 in the amount of $800.00 with Delta Flooring, Inc. This change order includes moving all the department furniture to designated areas prior to floor installation to speed the process up and get the departments back to work in a timely manner. The original contract amount was $37,022.00. With the inclusion of Change Order #1, the new contract amount will be $37,822.00.
Previous Commission action/date:
12/19/2023 meeting: Approved and authorized the Chairman to execute the Public Works Contract and Certificate of Compliance with Delta Flooring, Inc., in the amount $37,022.00 for the purchase and installation of new flooring at the Baldwin County Fairhope Satellite Courthouse for the Revenue Commission Office, Sheriff’s Office and Judge of Probate Office located in Fairhope, Alabama.
FINANCIAL IMPACT
Total cost of recommendation: $800.00
Budget line item(s) to be used: 10051994.52310 - Building Maintenance & Repairs
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/06/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A