Meeting Type: BCC Regular Meeting
Meeting Date: 2/20/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Baldwin County Coroner, Dr. Brian Pierce
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Extension of Contract for Transportation Services of Human Remains for Baldwin County Coroner
End
STAFF RECOMMENDATION
Recommendation
Extend the Contract for Transportation Services of Human Remains with Coastal Body Removal & Transportation, LLC, through July 18, 2024, at the same prices, terms, and conditions as stated in the original contract award, dated June 21, 2022.
The contract extension will expire on July 18, 2024.
End
BACKGROUND INFORMATION
Background: The Baldwin County Coroner is requesting the Commission extend the contract for Transportation Services of Human Remains to Coastal Body Removal & Transportation, LLC, awarded on June 21, 2022, for an additional twelve (12) months. The Request for Proposals (RFP) for Transportation Services of Human Remains contract expired 7/18/2023. The notification platform failed to email recipients of contract expiration. The contract contains a stipulation that it can be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms, and conditions as stated in the contract. The vendor, Coastal Body Removal & Transportation, LLC, who was awarded the contract, has submitted an email agreeing to extend the contract prices through July 18, 2024. The executed contract is attached for review.
Previous Commission action/date:
03/21/2023 meeting: Terminated contract between the Baldwin County Commission and Lifestar Alternative Transportation Service, LLC, executed July 12, 2022, for Transportation Services of Human Remains for the Baldwin County Coroner, approved during the June 21, 2022, Baldwin County Commission regular meeting; and notified Lifestar Alternative Transportation Service, LLC, with the required thirty (30) days written notification of termination as stated in the Contract.
06/21/2022 meeting: Awarded the Request for Proposals (RFP) for Transportation Services of Human Remains to Lifestar Alternative Transportation Service, LLC, and Coastal Body Removal & Transportation, LLC, per the Award Listing and authorize the Chairman to execute the Contracts. (Contracts are effective for twelve (12) months effective immediately upon the same date as its full execution, with an option to issue two (2) additional twelve (12) month contract).
04/19/2022 meeting: Approved the Request for Proposals (RFP) for Transportation Services of Human Remains and authorized the Purchasing Director to advertise the RFP.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: 10052400.51500 - Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/20/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A