Meeting Type: BCC Regular Meeting
Meeting Date: 6/4/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: Stacy Appleton, Design Tech III
______________________________________________________________________
ITEM TITLE
Title
The Launch at CR6 - Dredging Authorization Agreement with State of Alabama Department of Conservation and Natural Resources, State Lands Division
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Authorize the Chairman to execute the Dredging Authorization Agreement between State of Alabama Department of Conservation and Natural Resources, State Lands Division (ADCNR) and Baldwin County for The Launch at CR6 dredge permit (Nonexclusive permission to remove material is granted for a period of one year from the date of execution.); and
2) Authorize an interim check in the amount of $15,732.48 upon Chairman authorization and execution of agreement.
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BACKGROUND INFORMATION
Background: In October 2023, an application for a dredge permit for The Launch at CR6 was submitted to ADCNR by Jade Consulting, on behalf of Baldwin County, with a check from the Baldwin County Commission in the amount of $100.00 for the administrative fee.
After review and approval of the dredge permit application, ADCNR is requesting execution of the Dredging Authorization Agreement and a payment in the amount of $15,732.48 for a severed materials fee.
Previous Commission action/date:
November 21, 2023 - The Commission took the following actions: 1) Approved the Chairman to execute a Gulf of Mexico Energy Security Act (GOMESA) Grant Agreement between the State of Alabama Department of Conservation and Natural Resources (ADCNR) and the Baldwin County Commission to receive $4,820,000.00 for the construction of The Launch at CR6; and 2) Approved the Purchasing Manager to place a competitive bid for The Launch at CR6 Construction Project; and 3) Approved the Chairman to execute any project related documents.
April 4, 2023 - The Commission adopted Resolution #2023-094 and authorized the Highway Department to submit an application for the Alabama Gulf of Mexico Energy Security Act (GOMESA) funds for the construction of “The Launch at CR6” and authorized the Chairman to execute any other project related documents.
January 3, 2023 - The Commission adopted Resolution #2023-047 amending the Fiscal Year 2023 Budget (Resolution #2022-165 and #2022-166, adopted September 20, 2022) to add funds for various items including “The Launch at CR6 design/permitting” in the amount of $7,500.00.
October 18, 2022 - The Commission approved the naming of Park / Boat Launch located on County Road 6 in Gulf Shores, Alabama as “The Launch at CR6.”
September 20, 2022 - The Commission adopted Resolution #2022-166, #2022-165 and approved the Fiscal Year 2022 budget allocating $100,000.00 for Construction Engineering & Inspection (CE&I) using Park funds and $4,500,000.00 for Construction using Gulf of Mexico Energy Security Act (GOMESA) funds.
May 18, 2021 - The Commission awarded the bid for Project No. BCP 0203120 (HW20031000) Construction of the Baldwin County Intracoastal Waterway (ICW) Boat Launch to the lowest bidder, McElhenney Construction Co., LLC, and approved and confirmed funding for this project from various sources one of which was $2.0 million of the 2020 Baldwin County GOMESA allocation reassigned from County Road 6 project.
March 16, 2021 - The Commission waived Baldwin County Commission Policy #9.10 - Engineering and Surveying Services and approved on-call consultant Jade Consulting, LLC, to perform design services for the County Road 6 Boat Launch Project with design fees not to exceed $163,500.00.
January 19, 2021 - The Commission approved funding the County Road 6 Boat Launch construction using $2,000,000 of Gulf of Mexico Energy Security Act (GOMESA) funds.
September 22, 2020 - The Commission adopted Resolution #2020-127 and approved the Fiscal Year 2021 budget allocating $175,000.00 for design and engineering of the County Road 6 Boat Launch.
FINANCIAL IMPACT
Total cost of recommendation: $15,732.48
Budget line item(s) to be used: HW21103-1PRECN-1PERMIT-1PERMITFEE
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: Standard Agreement
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administrative Staff prepare correspondence and have two (2) original agreements executed by Chairman. Courier all original documents to Stacy Appleton/Hwy Dept. Highway Department will coordinate with Accounting/Finance upon issuance of check for inclusion with correspondence and agreement.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Department of Conservation and Natural Resources
State Lands Division
Attn: Ms. Wendy Newman
64 North Union Street, Suite 464
Montgomery, Alabama 36130
Cc: Lynda Demko
Additional instructions/notes: Administration - upload agreement to Contracts with Stacy Appleton as Originator.