Meeting Type: BCC Regular Meeting
Meeting Date: 3/5/2024
Item Status: New
From: Kim Kelly, Budget/Finance Director; Wanda Gautney, Purchasing Director, Beth Hodges, Budget Director
Submitted by: Beth Hodges, Budget Director
______________________________________________________________________
ITEM TITLE
Title
Resolution #2024-083 - Fiscal Year 2024 Reallocation of Budgeted Funds
End
STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2024-083 amending the Fiscal Year 2024 Budget (Resolution #2023-186 and Resolution #2023-187, adopted September 28, 2023) to authorize the reallocation of budgeted funds for the purchase of three (3) Chevrolet Tahoes for the Baldwin County Sheriff’s Office and to cover remaining warranty deed and closing cost for the James R. Owen, Jr. Property Purchase PPIN #32370.
BACKGROUND INFORMATION
Background: On the Fiscal Year 2024 Decision Item Listing, $1,100,000.00 was allocated to the purchase of (30) Chevy Tahoes, approximately $36,700 each.
The ability to obtain a Tahoe, specifically, was limited so four Chevrolet Silverados were procured at a cost of $50,420 each, for a total of $201,680, with the bid being awarded on the December 19, 2023, BCC Regular Meeting.
Also, with the cost of the Tahoes exceeding the budgeted amount, only 18 were able to be placed on order. The bid for these vehicles was awarded on the December 19, 2023, meeting as well.
With initial funding exhausted and desired number of vehicles still not obtained, the Budget/Finance Director for the BCSO respectfully requests the use of $150,000.00 from Law Enforcement Training (10052100.51760) to be moved to Capital Outlay Motor Vehicles (10052100.55500) to purchase three additional Tahoes. If approved, this will bring the total vehicles ordered/received to 25, which does not exceed the original 30 requested.
On the January 2, 2024, BCC Regular Meeting, the purchase of the James R. Owen, Jr. property, PPIN #32370, was approved in the amount of $150,000.00. An additional amount of $1,079.00 has been invoiced to cover warranty deed and closing cost. There is currently $511.00 in excess budget, leaving a need for $568.00 further funding. Staff respectfully requests the reallocation of $568.00 of Commission Contingency Reserves (10051105.52901) to Capital Outlay Land (10051555.55110) to cover the added costs.
Previous Commission action/date:
09/28/2023, BCC Special Meeting - Adopted the FY 2024 Budget
12/19/2023, BCC Regular Meeting - Awarded Bid WG24-02 for Purchase of Four (4) Chevrolet Silverados and Awarded Bid WG24-06 for Purchase of Eight (8) or more 2024 Chevrolet Tahoes.
01/02/2024, BCC Regular Meeting - Approved the James R. Owen, Jr. PPIN #32370 Property Purchase.
FINANCIAL IMPACT
Total cost of recommendation: $150,568.00
Budget line item(s) to be used: See Resolution #2024-083 for accounts
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and Budget Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration - Upload resolution to BCAP; Budget - Make the necessary transfer of funds.
Additional instructions/notes: N/A