Meeting Type: BCC Regular Meeting
Meeting Date: 3/5/2024
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
______________________________________________________________________
ITEM TITLE
Title
Agreement Regarding Baldwin County Interoperability Communications System with White House Fork Volunteer Fire Department
End
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Agreement Regarding Baldwin County Interoperability Communications System between the Baldwin County Commission and the White House Fork Volunteer Fire Department for the use of the Baldwin County Interoperability P25 700/800 MHz Communication System.
This Agreement shall be effective upon the date of full execution by both parties for a term of three (3) years, unless otherwise terminated by the parties set forth herein. Any party may terminate this Agreement by giving ninety (90) days written notice of such termination to the other party.
End
BACKGROUND INFORMATION
Background: This Agreement establishes the permission, guidelines, compensation and requirements for the use of the Baldwin County Interoperable Radio System by White House Fork Volunteer Fire Department.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Standard contract previously approved by legal staff.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administrative Staff - mail correspondence and agreement. CIS Staff - coordinate with agency to implement accurate invoice procedures monthly.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration - Send correspondence and fully executed copy of agreement to:
White House Fork Volunteer Fire Department
Attn: Jeffery Johnson, Chief
11014 White House Fork Rd
Bay Minette, Alabama 36507
Cc: Brian Peacock
Adam Scarborough
Susan Marino
Additional instructions/notes: Admin - upload to Contracts