Meeting Type: BCC Regular Meeting
Meeting Date: 3/5/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Mark Acreman, Assistant County Engineer / Tucker Stuart, Construction Engineer
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Project No. ERPR-9072(984)/HW22158 - Permanent Repair for Various Sites Due to Severe Weather Event Beginning on September 16, 2020 FHWA Disaster #AL20-2 (Report #6826) (CR 55 - 293 Ft. South of Lakeway Drive) for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Approve Change Order #1 in the deduct amount of ($84,995.88) with C. Thornton, Inc., for Project No. ERPR-9072(984)/HW22158 - Permanent Repair for Various Sites Due to Severe Weather Event Beginning on September 16, 2020 FHWA Disaster #AL20-2 (Report #6826) (CR 55 - 293 Ft. South of Lakeway Drive) and authorize the Chairman to execute the Change Order.
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BACKGROUND INFORMATION
Background: The Assistant County Engineer is submitting for Commission approval Change Order #1 in the deduct amount of ($84,995.88) for Project No. ERPR-9072(984)/HW22158 - Permanent Repair for Various Sites Due to Severe Weather Event Beginning on September 16, 2020 FHWA Disaster #AL20-2 (Report #6826) (CR 55 - 293 Ft. South of Lakeway Drive. This change order will decrease the contract price by ($84,995.88) for changes to the project water line pay items. Insert valves needed to be added on both ends instead of moving the water main originally planned by the City of Loxley. The Alabama Department of Transportation (ALDOT) has reviewed the changes and has submitted their approval of the Change Order.
The original construction cost was $657,801.47; including Change Order #1 the new construction cost will be $572,805.59.
Previous Commission action/date:
09/19/2023 meeting: Awarded the bid for Project No. ERPR-9072(984) /HW22158 - Permanent Repair for Various Sites Due to a Severe Weather Event Beginning on September 162020,20 FHWA Disaster #AL20-2 (Report #6826) (CR 55 - 293 Ft. South of Lakeway Drive) to C. Thornton, Inc., Bid Amount $657,801.47; Construction Time: 90 working days; and authorized Chairman to execute the Contract.
07/19/2022 meeting: 1) Approved the Federal Highway (FHWA) Emergency Repair (ER) Projects for Hurricane Sally emergency/permanent repairs, adopted the following resolutions and approved the corresponding Preliminary Engineering and Construction Funding Agreements between ALDOT and the Baldwin County Commission:
1) Resolution #2022-116 - HW22160/County Road 55 (4090 ft S of County Rd 48)
2) Resolution #2022-117 - HW22156/Underwood Road (489 ft E of George Younce Rd)
3) Resolution #2022-118 - HW22159/County Road 55 (1218 ft N of County Rd 32)
4) Resolution #2022-119 - HW22162/County Road 33 (1277 ft S of Clay City Rd)
5) Resolution #2022-120 - HW22161/County Road 52 (1540 ft E of Hill Rd)
6) Resolution #2022-121 - HW22164/County Road 9 (787 ft S of Woodhaven Dairy Rd W)
7) Resolution #2022-122 - HW22158/County Road 55 (293 ft S of Lakeway Dr)
8) Resolution #2022-123 - HW22163/County Road 10 (335 ft E of Cook Rd)
9) Resolution #2022-124 - HW22157/County Road 65 (1027 ft S of County Rd 16)
10) Resolution #2022-125 - HW21174/County Road 32 (2349 ft W of County Rd 95)
11) Resolution #2022-126 - HW22173/County Road 32 (1085 ft E of County Rd 87)
12) Resolution #2022-127 - HW22172/County Road 32 (2680 ft E of County Rd 83)
13) Resolution #2022-128 - HW22171/County Road 83 (990 ft S of Woerner Rd)
14) Resolution #2022-129 - HW22170/County Road 87 (765 ft N of Seed Orchard Rd)
15) Resolution #2022-130 - HW22169/County Road 87 (2140 ft S of Seed Orchard
Rd)
16) Resolution #2022-131 - HW22168/County Road 112 (2223 ft W of Barrineau Park Rd)
17) Resolution #2022-132 - HW22167/County Road 112 (4138 ft E of Barrineau Park Rd)
18) Resolution #2022-133 - HW22166/County Road 20 (Miflin Rd) (410 ft E of Swift Church Rd
19) Resolution #2022-134 - HW22165/NW 1st Street (2433 ft S of County Rd 36)
20) Resolution #2022-135 - TBD/Bald 01 Signage (Various locations)
21) Resolution #2022-136 - TBD/Bald 02 Signage (Various locations)
22) Resolution #2022-137 - TBD/County Road 48 (353 ft E of Langford Rd)
The agreements were effective upon full execution and shall remain in effect until the project has been completed and reimbursement is complete. The agreements may be terminated by either party upon the delivery of a thirty (30) day notice of termination; and 2) Approved and authorized the Purchasing Director to place a competitive bid for each project once final plans and contracts are completed.
FINANCIAL IMPACT
Total cost of recommendation: Deduct amount of ($84,995.88)
Budget line item(s) to be used: HW22158.4CONTRCN.4CONSTRSRV.4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 03/05/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A