Meeting Type: BCC Regular Meeting
Meeting Date: 5/7/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Mark Acreman, Assistant County Engineer / Seth Peterson, Pre-Construction Manager
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Group 5 of ERPR-9072 - Permanent Repair for Various Sites Due to a Severe Weather Event Beginning on September 16, 2020, FHWA Disaster #AL20-2 for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the bid for Group 5 of the ERPR-9072 - Permanent Repair for Various Sites Due to a Severe Weather Event Beginning on September 16, 2020, FHWA Disaster #AL20-2 to the lowest responsible bidder, Arrington Curb & Excavation, Inc., Bid Amount $1,144,178.74; Construction Time: 125 working days; and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on April 10, 2024, at 2:00 p.m. Six (6) bids were received. The bid received from the apparently low bidder, C. Thornton, Inc., had a mathematical error in the unit price amount of (+$4,500.00) which increased the bid price. The Bid documents states “Bidders or their authorized agents are expected to examine the maps, drawings, specifications, and all other instructions pertaining to the work, which will be open to their inspection. Failure to do so will be at the Bidder's own risk, and the Bidders cannot secure relief on the plea of error in the bid. In case of error in the extension of prices, the unit price will govern”.
The next lowest bidder, Arrington Curb & Excavation, Inc., had a mathematical error in the extended price which decreased the bid price by ($22,815.00) bid amount. The errors changed the overall outcome of the lowest bidder to Arrington Curb & Excavation, Inc., in the bid amount of $1,144,178.74 as per the attached bid tabulation. The Baldwin County Assistant Engineer, Mark Acreman, and the Alabama Department of Transportation (ALDOT) have reviewed the bid responses and has submitted their recommendation to award to the lowest responsible bidder, Arrington Curb & Excavation, Inc., as per the attached certified bid tabulation.
Previous Commission action/date:
07/19/2022 meeting: 1) Approved the Federal Highway (FHWA) Emergency Repair (ER) Projects for Hurricane Sally emergency/permanent repairs, adopted the following resolutions and approved the corresponding Preliminary Engineering and Construction Funding Agreements between Alabama Department of Transportation (ALDOT) and the Baldwin County Commission:
1) Resolution #2022-116 - HW22160/County Road 55 (4090 ft S of County Rd 48);
2) Resolution #2022-117 - HW22156/Underwood Road (489 ft E of George Younce Rd);
3) Resolution #2022-118 - HW22159/County Road 55 (1218 ft N of County Rd 32);
4) Resolution #2022-119 - HW22162/County Road 33 (1277 ft S of Clay City Rd);
5) Resolution #2022-120 - HW22161/County Road 52 (1540 ft E of Hill Rd);
6) Resolution #2022-121 - HW22164/County Road 9 (787 ft S of Woodhaven Dairy Rd W);
7) Resolution #2022-122 - HW22158/County Road 55 (293 ft S of Lakeway Dr);
8) Resolution #2022-123 - HW22163/County Road 10 (335 ft E of Cook Rd);
9) Resolution #2022-124 - HW22157/County Road 65 (1027 ft S of County Rd 16);
10) Resolution #2022-125 - HW21174/County Road 32 (2349 ft W of County Rd 95);
11) Resolution #2022-126 - HW22173/County Road 32 (1085 ft E of County Rd 87);
12) Resolution #2022-127 - HW22172/County Road 32 (2680 ft E of County Rd 83);
13) Resolution #2022-128 - HW22171/County Road 83 (990 ft S of Woerner Rd);
14) Resolution #2022-129 - HW22170/County Road 87 (765 ft N of Seed Orchard Rd);
15) Resolution #2022-130 - HW22169/County Road 87 (2140 ft S of Seed Orchard Rd);
16) Resolution #2022-131 - HW22168/County Road 112 (2223 ft W of Barrineau Park Rd);
17) Resolution #2022-132 - HW22167/County Road 112 (4138 ft E of Barrineau Park Rd);
18) Resolution #2022-133 - HW22166/County Road 20 (Miflin Rd) (410 ft E of Swift Church Rd);
19) Resolution #2022-134 - HW22165/NW 1st Street (2433 ft S of County Rd 36);
20) Resolution #2022-135 - TBD/Bald 01 Signage (Various locations);
21) Resolution #2022-136 - TBD/Bald 02 Signage (Various locations);
22) Resolution #2022-137 - TBD/County Road 48 (353 ft E of Langford Rd).
The agreements shall be effective upon full execution and shall remain in effect until the project has been completed and reimbursement is complete. The agreements may be terminated by either party upon the delivery of a thirty (30) day notice of termination; and
2) Approved and authorized the Purchasing Director to place a competitive bid for each project once final plans and contracts are completed.
FINANCIAL IMPACT
Total cost of recommendation: $1,144,178.74
Budget line item(s) to be used: HW22165 4CONTRCN .4CONTR SRV. 4CONTRACT; HW22167 4CONTRCN .4CONTR SRV. 4CONTRACT; HW22168 4CONTRCN .4CONTR SRV. 4CONTRACT; HW22169 4CONTRCN .4CONTR SRV. 4CONTRACT; HW22170 4CONTRCN .4CONTR SRV. 4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/07/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A