Meeting Type: BCC Regular Meeting
Meeting Date: 5/7/2024
Item Status: New
From: Felisha Anderson, Director of Archives and History
Submitted by: Felisha Anderson, Director of Archives and History
______________________________________________________________________
ITEM TITLE
Title
Agreement with South Alabama Antique Tractor and Engine Club for Use of Bicentennial Park for Tractor Storage
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Agreement between the South Alabama Antique Tractor and Engine Club (SAATEC) and the Baldwin County Commission for the SAATEC to use Bicentennial Park to display, store, and collect antique tractors, engines, machinery, and implements of historical value. The Agreement shall commence May 7, 2024, and expire May 7, 2027; and
2) Approve the Release and Waiver of Liability, Assumption of Risk, and Indemnity Agreement for SAATEC members to store tractors and tractor-related equipment at Bicentennial Park.
BACKGROUND INFORMATION
Background: SAATEC was founded to preserve the rich culture of agriculture and to educate the current generation about activities involved in the daily life of farming. SAATEC has partnered with Baldwin County Commission’s Department of Archives and History in the development and promotion of Baldwin County’s Bicentennial Park. SAATEC serves as co-host for the Olde Time Days event, school field trips, and other agricultural-related events at Bicentennial Park.
SAATEC has performed many public demonstrations at Bicentennial Park including syrup making, grist mill, plowing, peanut threshing, and much more. The Tractor Club’s generous donation of their time and equipment at Bicentennial Park creates an atmosphere of a 19th-century working farm.
Previous Commission action/date:
July 5, 2023 - BCC Regular Meeting - Approved the Agreement with the South Alabama Antique Tractor and Engine Club for the use of Bicentennial Park for Tractor Storage.
June 21, 2022 - BCC Commission Meeting - Approved the Agreement with the South Alabama Antique Tractor and Engine Club for the use of Bicentennial Park for Tractor Storage.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: Agreement approved by Brad Hicks, County Attorney on April 23, 2024. Release and Waiver Liability, Assumption of Risk, and Indemnity Agreement for SAATEC members to store tractors at Bicentennial Park was drafted and approved by Tyler Thull, Stone Crosby, P.C. on June 20, 2023
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Felisha Anderson, Director of Archives and History is responsible for follow-up.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration send correspondence along with the Agreements for execution to:
South Alabama Antique Tractor and Engine Club
ATTN: Mr. Darrell Sudduth, President
33507 U S Highway 31
Spanish Fort, Alabama 36527
Additional instructions/notes: Administration - add to tickler.