Meeting Type: BCC Regular Meeting
Meeting Date: 6/4/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Project No. HW23087 - Drainage Improvements Main Street South of Forest Park Drive, Montrose District, for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the bid for Project No. HW23087 - Drainage Improvements Main Street South of Forest Park Drive, Montrose District, to the lowest bidder, McElhenney Construction Co., LLC, in the Bid Amount $185,588.02; Construction Time: 30 working days; and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on April 10, 2024, at 1:30 p.m. Five (5) bids were received. The lowest bid was received from McElhenney Construction Co., LLC, in the bid amount of $185,588.02. The Baldwin County Assistant County Engineer, Mark Acreman, has reviewed the bid responses and submitted the certified Bid Tabulation and a letter recommending the bid be awarded to the lowest bidder, McElhenney Construction Co., LLC. Bid Tabulation attached.
Previous Commission action/date:
2/20/2024 meeting: 1) Approved the allocation of “real” American Rescue Plan Act (ARPA) funds in the amount of $200,000.00 for the cost of the Drainage Improvements along Main Street Project, to include the improvements to the existing stormwater system to mitigate flooding impacts and improve safety; and 2) Adopted Resolution #2024-043 of the Baldwin County Commission allocating up to $200,000.00 of the ARPA funds for the Drainage Improvements along Main Street Project and; 3) Approved the Chairman to execute any project related documents.
2/06/2024 meeting: 1) Approved the Purchasing Director to place a competitive bid for the Main Street Drainage Improvement Project; and 2) Approved the Chairman to execute any project related documents.
FINANCIAL IMPACT
Total cost of recommendation: $185,588.02
Budget line item(s) to be used: HW23087.4CONTRCN.4CONTR SRV
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: Katherine Jessip with ACCA
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 6/04/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A