Meeting Type: BCC Regular Meeting
Meeting Date: 6/4/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Architect, JMR+H Architecture, PC / Junius Long, Building Facilities Coordinator / Brian Underwood, Grants Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Purchase and Installation of New HVAC Equipment at the Baldwin County Board of Education Located in Bay Minette, Alabama, for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the specifications and authorize the Purchasing Director and Architect, JMR+H Architecture, PC, to place a competitive bid for the Purchase and Installation of new HVAC Equipment at the Baldwin County Board of Education located in Bay Minette; and
2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
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BACKGROUND INFORMATION
Background: The Commission adopted Resolution #2023-063 during the April 18, 2023, meeting allocating up to $1,155,000.00 in American Rescue Plan Act (ARPA) funds to provide ventilation system improvements to mitigate the spread of COVID-19 at the Board of Education building located in Bay Minette, Alabama; and approved the Professional Services Agreement between JMR+H Architecture, PC, for architectural and engineering (A&E) costs associated with full architectural and design services related to the ventilation system improvements.
The Purchasing Director and Architect, JMR+H Architecture, PC, are requesting permission to place a competitive bid for the purchase and installation of new HVAC equipment at the Board of Education located in Bay Minette, Alabama.
Previous Commission action/date:
4/18/2023 meeting: 1) Adopted Resolution #2023-063 of the Baldwin County Commission allocating up to $1,155,000.00 of ARPA funds to provide ventilation system improvements to mitigate the spread of COVID-19 at the Baldwin County Commission building occupied by the Baldwin County Board of Education located at 2600 Hand Avenue, Bay Minette, Alabama; and 2) Approved and authorized the Chairman to execute the AIA Professional Services Contract with JMR+H Architecture, PC, in the amount of 8.14% of the construction cost for the design of ventilation system improvements in the Baldwin County Commission Building occupied by the Baldwin County Board of Education.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Katherine Jessip, ACCA Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 6/04/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail Bid
Additional instructions/notes: N/A