Meeting Type: BCC Regular Meeting
Meeting Date: 6/4/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Frank Lundy, County Engineer / Mark Acreman, Assistant County Engineer / Terri Graham, Chief Executive Officer, Solid Waste Authority of Baldwin County / Tom Tyler, EMA Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG24-23 - Pre-Event Debris Removal & Disposal Services from County Right-of-Ways within Unincorporated Baldwin County for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Award Bid #WG24-23 - Pre-Event Debris Removal & Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County to the lowest responsible bidder, CrowderGulf, LLC, as per the bid tabulation and authorize the Chairman to execute the Contract.
Contract shall be effective and commence immediately upon the same date as its full execution, and the same shall terminate upon the expiration of twenty-four (24) months, with an option to extend for one twelve (12) month period or until such time that a new contract can be bid and awarded.
End
BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference room on May 8, 2024, at 1:30 P.M., for Debris Removal and Disposal Services for the County Right-of-Ways. Seven (7) bids were received. Staff members Frank Lundy, Mark Acreman, Tom Tyler, Danon Smith, Terri Graham, and Wanda Gautney reviewed all bids received. The County Engineer and the Solid Waste Authority of Baldwin County Director’s recommendation is based on the criteria listed in the bid specifications. Bids were evaluated on several categories: bid price, past performance, and financial stability. Final scores are listed on the attached Bid Tabulation for each bidder. This bid will be for a two (2) year period with the option for a twelve (12) month extension.
The staff’s recommendation is to award the bid to the lowest responsible bidder, CrowderGulf, LLC, as per the attached Bid Tabulation.
Previous Commission action/date:
4/02/24 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Pre-Event Debris Removal & Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: Unknown
Budget line item(s) to be used: Emergency Reserve/FEMA Reimbursed in a declared emergency.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 6/04/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders & Execution of Contract
Additional instructions/notes: N/A