Meeting Type: BCC Regular Meeting
Meeting Date: 6/4/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Sarah Sislak, MPO Director
Submitted by: Lisa Sangster, Administrative Support Specialist IV
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ITEM TITLE
Title
Intergovernmental Service Agreement Amendment with City of Loxley for Loxley Transit Shelter
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STAFF RECOMMENDATION
Recommendation
Approve an amendment to the Intergovernmental Service Agreement with the City of Loxley, originally approved June 1, 2021, for the Loxley Transit Shelter, which extends the term of the agreement by twelve (12) months from the conclusion of the original agreement and increases project funding amounts by the Eastern Shore Metropolitan Planning Organization and the City of Loxley.
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BACKGROUND INFORMATION
Background: The current agreement with the City of Loxley for construction of a public transit shelter project at the Municipal Park in the City will expire on June 1, 2024. The project is still ongoing and a term extension of twelve (12) months is needed until all phases are complete. The project cost has increased to $1,908,310.00 since the preliminary project estimate of $978,293.00 in 2020. The Eastern Shore Metropolitan Planning Organization (MPO) has allocated $1,365,074.00 in 5307 Urban Area Transit Funds for the project. They have requested an additional $161,574.00 of federal funds pending approval. The City has agreed to provide the additional local match of $381,662.00 required for the project. The Baldwin Regional Area Transit System (BRATS) is the designated public transit provider for the MPO and the designated recipient of these funds. The City will manage the project and coordinate directly with the Alabama Department of Transportation (ALDOT) throughout the duration of the project. This amendment will extend the agreement between the County and City for twelve months and show increased project funding for the project.
Previous Commission action/date:
June 1, 2021 - The Commission approved an Intergovernmental Service Agreement formalizing the arrangements between the Baldwin County Commission and the Town of Loxley to provide joint cooperation in the Town’s management of the Loxley Transit Shelter project. (This agreement shall be effective upon full execution and terminate after thirty-six (36) months.)
FINANCIAL IMPACT
Total cost of recommendation: The project will be funded by the Eastern Shore MPO and the City of Loxley.
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney (approved 5/29/24) los
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have amendment executed by Chairman.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contact:
The Honorable Richard Teal, Mayor
City of Loxley
Post Office Box 9
Loxley, Alabama 36551
CC: Lynda Demko
Additional instructions/notes: Administration Staff append amendment to original agreement approved June 1, 2021, and re-upload to Contract B8053.