Meeting Type: BCC Regular Meeting
Meeting Date: 6/18/2024
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
Digital Information Cooperative Agreement with ALDOT for FY24 Computerized Mapping Project
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2024-125, which authorizes the Baldwin County Commission to enter into an agreement with the State of Alabama, acting by and through the Alabama Department of Transportation, regarding the acquisition and establishment of the 2024 computerized mapping project; and
2) Approve and authorize the Chairman to sign the Estimate of Expenditures and Digital Information Cooperative Agreement between the Baldwin County Commission and the Alabama Department of Transportation.
The term of this Agreement shall commence on the date of execution by the Governor of Alabama and shall continue for one year. Either party may terminate this agreement by giving a thirty (30) day written notice.
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BACKGROUND INFORMATION
Background: The County maintains a Geographic Information System that contains a significant variety of digital land information that is used in the daily operation of numerous departments supporting the constituents of Baldwin County. The County has entered into a contract to acquire new digital ortho-photography and updated mapping for the entire County.
ALDOT maintains information concerning the planning and maintenance of a statewide system of transportation corridors of the State of Alabama.
It has been determined that each of the agencies has a need for the digital ortho-photography and mapping for its use and that it is in the best interest of the constituents of these jurisdictions that a cooperative agreement be established to share the costs of development and maintenance of some similar data elements.
This agreement is for a federal grant in the amount of $12,500. ALDOT will provide $10,000.00 (80%) of these funds with the remaining $2,500 (20% match) coming from the funds the County is utilizing for this project.
Previous Commission action/date: 09/05/2023 - 1) Adopted Resolution #2023-166 which authorizes the Baldwin County Commission to enter into an agreement with the State of Alabama, acting by and through the Alabama Department of Transportation, regarding the acquisition and establishment of the 2023 computerized mapping project; and 2) Approved and authorized the Chairman to sign the Estimate of Expenditures and Digital Information Cooperative Agreement between the Commission and the ALDOT. The term of this Agreement commenced on the date of execution by the Governor of Alabama and continued for one year.
FINANCIAL IMPACT
Total cost of recommendation: $2,500.00 - (20% match)
Budget line item(s) to be used: 12051810.51500
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration have Estimate of Expenditures, Agreement and Resolution executed by Chairman.
Mail original executed documents to:
Alabama Department of Transportation
ATTN: Ms. Katrina Faison
1409 Coliseum Blvd Room 222
Montgomery, Alabama 86110
Additional instructions/notes: Administration - place in ticker; upload Resolution to BCAP