Meeting Type: BCC Regular Meeting
Meeting Date: 6/18/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Harry D’Olive, Judge of Probate; Dean Mott, Probate Chief Clerk
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG24-31 - Purchase and Implementation of 172 or More Poll Pad Equipment Packages for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award Bid #WG24-31 to the lowest bidder, KNOWiNK, LLC, for the Purchase and Implementation of One Hundred Seventy-two or more Poll Pad Equipment Packages for the Judge of Probate Office as follows:
Model: Poll Pad Package - Flip Stand
Bid Amount: $194,360.00
Annual Maintenance - 3 Years: $51,600.00
Total Cost: $245,960.00
Delivery Time: 60 Days/ARO
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on June 4, 2024, at 1:30 P.M. Two (2) bids were received. Staff recommendation is to award the bid to the lowest bidder, KNOWiNK, LLC, in the amount of $245,960.00 for the purchase and implementation of 172 or more poll pad equipment packages per the Award Listing. Bid Tabulation attached for review.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $245,960.00
Budget line item(s) to be used: 10051910.52110
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/18/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders and Issue Purchase Order
Additional instructions/notes: N/A