Meeting Type: BCC Regular Meeting
Meeting Date: 8/20/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Architect, Kevin Baughn, JMR+H Architecture, PC; Junius Long, Building Facilities Coordinator; Brian Underwood, Grants Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Purchase and Installation of New HVAC Equipment for Baldwin County Board of Education Building for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Award bid for the Purchase and Installation of New HVAC Equipment for the Board of Education Building to the lowest responsible and responsive bidder, Tindle Construction, LLC, in the bid amount of $609,200.00, Completion time: 90 Working days after materials are received; and
2) Authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on July 18, 2024, at 2:00 P.M. Two (2) bids were received. The lowest bid was received from Tindle Construction, LLC, in the bid amount of $609,200.00. The Architect, Kevin Baughn with JMR+H Architecture, PC, reviewed the bid responses and has submitted a certified bid tabulation and a letter recommending that the bid be awarded to the lowest responsible and responsive bidder, Tindle Construction, LLC, in the amount of $609,200.00. Bid Tabulation attached for review. Funding will be from the American Rescue Plan Act (ARPA) funds. See attached Summary of Previous ARPA Commission action.
Previous Commission action/date:
06/04/2024 meeting: 1) Approved the specifications and authorized the Purchasing Director and Architect, JMR+H Architecture, PC, to place a competitive bid for the Purchase and Installation of New HVAC Equipment at the Baldwin County Fairhope Satellite Courthouse; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
04/18/2023 meeting: 1) Adopted Resolution #2023-063 of the Baldwin County Commission allocating up to $1,155,000.00 of ARPA funds to provide ventilation system improvements to mitigate the spread of COVID-19 at the Baldwin County Commission building occupied by the Baldwin County Board of Education located at 2600 Hand Avenue, Bay Minette, Alabama; and 2) Approved and authorized the Chairman to execute the AIA Professional Services Contract with JMR+H Architecture, PC, in the amount of 8.14% of the construction cost for the design of ventilation system improvements in the Baldwin County Commission Building occupied by the Baldwin County Board of Education.
FINANCIAL IMPACT
Total cost of recommendation: $609,200.00
Budget line item(s) to be used: FAABEHVC23.9ARPA.0BOE HVAC .0CO/BUILD
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Katherine Jessip, ACCA Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/20/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A