Meeting Type: BCC Regular Meeting
Meeting Date: 8/20/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Frank Lundy, County Engineer
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Contract Extension for Disaster Debris Monitoring Services for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Extend the Contract for Disaster Debris Monitoring Services between Thompson Consulting Services, LLC, and the Baldwin County Commission for an additional twelve (12) months at the same prices, terms, and conditions as stated in the original contract award, dated October 4, 2022.
(The Contract extension will expire on October 18, 2025.)
BACKGROUND INFORMATION
Background: The County Engineer requests that the Commission extend the contract for Disaster Debris Monitoring Services which was awarded to Thompson Consulting Services, LLC, on October 4, 2022, for twelve (12) months. The contract contained a stipulation that the contract could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms, and conditions as stated in the contract. The first Contract extension will expire on October 18, 2024.
Thompson Consulting Services, LLC, submitted an email agreeing to extend the contract for an additional twelve (12) months. The second Contract extension will expire on October 18, 2025.
Staff recommends the Commission to extend the contract with Thompson Consulting Services, LLC, for an additional twelve (12) months per the Award Listing. The executed contract is attached for review.
Previous Commission action/date:
09/05/2023 meeting: Extended the Contract for the Disaster Debris Monitoring Services with Thompson Consulting Services, LLC, for an additional twelve (12) months at the same prices, terms, and conditions as stated in the original contract award, dated October 4, 2022. (The Contract extension will expire on October 18, 2024.)
10/04/2022 meeting: Awarded the Contract for the Disaster Debris Monitoring Services to Thompson Consulting Services, LLC, as per the Award Listing and authorized the Chairman to execute the Contract for twelve (12) months. (Contract shall be effective and commence immediately upon the same date as its full execution, and the same shall terminate upon both the expiration of twelve (12) months, with an option to extend for two (2) twelve (12) month periods or until such time that a new contract can be bid and awarded.)
06/21/2022 meeting: Approved and authorized staff to advertise the Request for Proposals (RFP) for Disaster Debris Monitoring Services.
FINANCIAL IMPACT
Total cost of recommendation: Emergency Reserve/FEMA Reimbursed in a declared emergency.
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/20/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Firm
Additional instructions/notes: Admin- Extend Contract #7187