Meeting Type: BCC Regular Meeting
Meeting Date: 8/20/2024
Item Status: New
From: Anu Gary, Administrative Services Manager
Submitted by: Victoria Key, Administrative Support Specialist
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ITEM TITLE
Title
Absentee Election Duties Related to 2024 Statewide General Election
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STAFF RECOMMENDATION
Recommendation
At the request of the Absentee Election Manager, and as related to the 2024 Statewide General Election, authorize the execution of a Contract for Services as Assistant to the Absentee Election Manager with the following individuals at a rate of compensation of $75.00 per day worked for the applicable absentee election period recognized by law during the 2024 General Election:
Paula Long
Lisa Morgan
The Contracts shall commence no earlier than 12:01 a.m. on September 11, 2024, and expire no later than November 12, 2024, unless sooner terminated as set forth in the Contract.
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BACKGROUND INFORMATION
Background: Violetta Smith, Absentee Election Manager, requested two additional Assistants to the Absentee Election Manager for the November 2024 General Election.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation:
$150 per day worked not to exceed 46 days (Absentee Election Manager Compensation) - $6,900.00 maximum
$75 per day worked not to exceed 46 days (Assistant) - $3,450.00 maximum
Ala. Code Section 17-11-14
Compensation of Absentee Election Manager.
The time periods during which the services are required by Absentee Election Manager and the Assistant to the Absentee Election Manager are 55 days prior to the election date, the election day, and the seven-day period following the election; however, the total number of days worked may not exceed 46 days.
Budget line item(s) to be used: 10051910.51500 Elections
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Standard Agreement as previously approved by County Attorney.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Notification of Commission action to:
Absentee Election Manager, Ms. Violetta Smith (via email only: vsmith@baldwincountyal.gov)
Mail copy of individual’s fully executed contract to:
Ms. Paula Long
11089 White Tail Trail
Bay Minette, Alabama 36507
Ms. Lisa Morgan
708 Hand Avenue
Bay Minette, Alabama 36507
cc:
Probate Judge Harry D'Olive, Jr.
Tammy Chance
Sheriff Huey Hoss Mack
Roger H. Rendleman
Aislinn Stone
Christie Davis
Makayla Shiver
Kara Brooks
Beth Hodges
Additional instructions/notes: N/A