Meeting Type: BCC Regular Meeting
Meeting Date: 5/20/2025
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Tara Hazelbaker, Director of Finance; Susan Marino, CIS Business Manager
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ITEM TITLE
Title
FinQuery, LLC - Renewal of Subscription Agreement to Maintain County Lease Records
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Reseller Sales Order (Renewal) between the Baldwin County Commission and FinQuery, LLC, formerly known as LeaseQuery, LLC, to monitor and maintain accurate lease records year over year and to ensure compliance with Governmental Accounting Standards Board (GASB), Statement Number 87 and 96.
The renewal shall become effective on the day it is executed by both parties for a term of thirty-six (36) months at a cost of $48,850.92, which will cover up to 142 leases added and maintained in software.
This Sales Order shall be governed by the terms and conditions set forth in the Subscription Agreement entered into by FinQuery, LLC (f/k/a LeaseQuery, LLC), and the Commission on May 18, 2022.
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BACKGROUND INFORMATION
Background: FinQuery, LLC, was formerly known as LeaseQuery, LLC. The software subscription provides Baldwin County Commission with access to FinQuery software (through SHI) for an unlimited number of users and includes any updates necessary to maintain compliance with GASB 87 and 96, FASB ASC Topic 842, and IFRS16.
Previous Commission action/date:
05/17/2022 meeting: Authorized the Chairman to execute a subscription agreement between Baldwin County Commission and LeaseQuery, LLC, to monitor and maintain accurate lease records year over year and to ensure compliance with Governmental Accounting Standards Board (GASB) Statement Number 87 and 96. The agreement was effective for a term of thirty-six (36) months at a cost of $36,431.47.
FINANCIAL IMPACT
Total cost of recommendation: $48,850.92
Budget line item(s) to be used: 10051700.52351 - Computer Support Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Reviewed by Brad Hicks, County Attorney, when original Subscription Agreement was approved in 2022.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff to prepare correspondence and email executed Sales Order document to provider.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Email to:
Via Email Only - (lexi_stewart@SHI.com)
Lexi Stewart, SHI Representative
Post Office Box 952121
Dallas, Texas 75395
cc: Tara Hazelbaker, Finance Director, Brian Peacock, CIS Director, and Susan Marino, CIS Business Manager
Additional instructions/notes: Administration add to tickler; once fully executed is received - append final letter and SHI quote to orig agrmt 7644