Meeting Type: BCC Regular Meeting
Meeting Date: 6/3/2025
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: Lisa Sangster, Administrative Support Specialist IV
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ITEM TITLE
Title
Intergovernmental Roadway Construction Agreement with City of Gulf Shores for Certain Roadway and Intersection Improvements
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STAFF RECOMMENDATION
Recommendation
Approve an Intergovernmental Roadway Construction Agreement between the Baldwin County Commission and the City of Gulf Shores to construct roadway and intersection improvements on County Road 6 at State Route 59. The City of Gulf Shores will assume responsibility for maintenance after the project is completed.
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BACKGROUND INFORMATION
Background: The City of Gulf Shores and the Baldwin County Commission have determined that roadway and intersection improvements on County Road 6 at State Route 59 are necessary to (i) improve road access for the citizens and residents of the City and the County, and (ii) promote the safety, convenience, order, prosperity and welfare of the citizens and residents of the City and the County.
The total estimated cost of the project is $11,100,000.00 with the City funding $5,550,000.00 (50%) and the County funding the remaining $5,550,000.00 (50%). Eligible project costs include right-of-way acquisition, design, utility relocations, permitting, construction and construction engineering and inspection (CE&I). The City agrees to utilize City employee time and resources to facilitate designing the Project, facilitate right-of-way acquisition, coordinate utility relocations, and facilitate the CE&I required to construct the Project. The City agrees that it shall let the Project out for public bid, accept the right-of-way containing the Project and be responsible for maintenance of County Road 6 located within the Project after the completion of construction.
The County shall tender payment to the City equal to half (50%) of the total costs, fees and expenses of the Project, including all costs incurred for design, utility relocations, right-of-way acquisitions, permitting, construction, and CE&I.
The County Road 6 at State Route 59 Intersection Improvements will be the first project of the Baldwin County Commission’s 30 Cubed Program which is aimed at fostering collaboration with municipalities across the county to enhance the capacity and connectivity of our roadway system. The County Commission is designating thirty million dollars ($30M) to be matched with thirty million dollars ($30M) in municipal funding for various types of capacity and connectivity transportation projects throughout Baldwin County. The goal is to have $60 Million of these projects constructed, under construction or under contract by 2030. So $30M by County, $30M by Municipalities, by 2030 is 30 by 30 by 30 becoming the 30 Cubed Program.
The 30 Cubed Program Projects will be for County or Municipal roadways that provide regional significance to new roadway network connectivity or significantly enhance the capacity of an existing roadway. This program is not intended for roadway maintenance items such as resurfacing, drainage work, or other items that do not significantly enhance traffic capacity.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $5,550,000.00
Budget line item(s) to be used: HW25101 .4CONTRCN.4CONTR SRV.4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney (approved 5/5/2025)
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence, have agreement executed by Chairman and email copy to Seth Peterson, Highway Department.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contact:
The Honorable Robert Craft, Mayor
City of Gulf Shores
P.O. Box 299
Gulf Shores, Alabama 36547
Additional instructions/notes: Administration - Upload to Contracts with Seth Peterson as Originator.