Meeting Type: BCC Regular Meeting
Meeting Date: 11/3/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Brian Peacock, CIS Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Contract Extension for Voice Managed Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend the Contract for Voice Managed Services with Uniti Fiber for an additional twelve months at the same prices, terms, and conditions as stated in the original contract award dated November 18, 2025. The Contract extension will expire on November 18, 2027.
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BACKGROUND INFORMATION
Background: The CIS Director is requesting that the Commission extend the contract for Voice Managed Services for twelve (12) months, which was awarded to Uniti Fiber on November 18, 2025. The contract contained a stipulation that the contract could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extension will be at the same prices, terms, and conditions as stated in the contract. The vendor, Uniti Fiber, has submitted an email agreeing to extend the contract prices for an additional twelve (12) months. The Contract extension will expire on November 18, 2027.
Staff recommends the Commission extend the contract for an additional twelve (12) months with Uniti Fiber, per the Award Listing.
Previous Commission action/date:
11/18/2025 meeting: Awarded the Request for Proposals (RFP) for Voice Managed Services to Uniti Fiber, per the Award Listing and authorized the Chairman to execute the Contract. Contract effective upon full execution for twelve (12) months, with an option to issue two (2) additional twelve (12) month contract extensions.
08/05/2025 meeting: 1) Approved the Request for Proposals (RFP) for Voice Managed Services and authorized the Purchasing Director to advertise RFP; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the RFP is advertised.
FINANCIAL IMPACT
Total cost of recommendation: Approximately $25,200.00 per year.
Budget line item(s) to be used: 10051101.52290 Tele System Other Charges
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/03/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: See original Contract for reference.