Meeting Type: BCC Regular Meeting
Meeting Date: 6/24/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Buford King, Director of Facilities and Maintenance
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-28 - Provision of Elevator Maintenance Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award Bid #WG25-28 for the Provision of Elevator Maintenance Services to the lowest bidder, Otis Elevator Company, per the Award Listing and authorize the Chairman to execute the Contract.
Contract effective the same date as its full execution for twenty-four (24) months with an option to renew for one (1) twelve (12) month period.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on June 13, 2025, at 1:30 P.M. Three (3) bids were received. The lowest bid was received from Otis Elevator Company, for the Provision of Elevator Maintenance Services. Staff recommends the Commission award the bid to the lowest bidder, Otis Elevator Company, per the Award Listing and authorize the Chairman to execute the Contract. Bid Tabulation attached for review.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $28,080.00 Estimated Annual Cost
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/24/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: Admin- Upload to Contracts once fully executed