Meeting Type: BCC Regular Meeting
Meeting Date: 7/1/2025
Item Status: New
From: Wanda Gautney, Purchasing Director / Brian Underwood, Grants Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Request for Proposals (RFP) for General Grant Administration and Implementation Professional Services for Community Development Block Grant - Disaster Recovery (CDBG-DR) Subaward for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Request for Proposals (RFP) for General Grant Administration and Implementation Professional Services for Community Development Block Grant - Disaster Recovery (CDBG-DR) Subaward and authorize the Purchasing Director to advertise the RFP; and
2) Authorize the Chairman / Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the RFP is advertised.
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BACKGROUND INFORMATION
Background: On February 3, 2022, and May 24, 2022, the U.S. Department of Housing and Urban Development (HUD) allocated a total of $501,252,000.00 to the State of Alabama for the purpose of assisting in long-term recovery from major disasters, Hurricanes Sally, and Zeta, that occurred in 2020. The Baldwin County Commission, as a subrecipient of the Alabama Department of Economic and Community Affairs (ADECA), will utilize Community Development Block Grant - Disaster Recovery (CDBG-DR) funds to implement a wide range of housing, infrastructure, economic development, and mitigation activities. The County expects to receive up to $44,361,686.00 in CDBG-DR funds, corresponding to ADECA’s allocation received from HUD. The Commission has developed an individual Local Recovery Plan (LRP) as detailed in the State of Alabama Action Plan for Disaster Recovery that identifies and describes the activities eligible for CDBG-DR funding.
Staff is requesting permission to advertise a Request for Proposals (RFP) for professional services supporting implementation of the Local Recovery Plan (LRP) for Baldwin County, accepted by ADECA on February 18, 2025, for the CDBG-DR Program.
Previous Commission action/date:
03/05/2024 meeting: Awarded the Contract to MB3 Inc., dba Civix in the amount of $370,081.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward and authorized the Chairman to execute the Contract. Contract effective on date of full execution.
12/19/2023 meeting: Accepted the CDBG-DR sub-award from ADECA in the amount of $1,000,000.00 for the development of a LRP to identify local unmet needs resulting from Hurricanes Sally and Zeta in 2020 through outreach and coordination with impacted stakeholders; and approved the Subrecipient Agreement No. DR-21-001, with ADECA; and authorized the Chairman to execute the agreement and any related documents.
11/07/2023 meeting: Approved the RFP for General Grant Coordination and Management, Project Management, and Capacity Building for CDBG-DR Subaward and authorize the Purchasing Director to advertise RFP; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the RFP is advertised.
11/16/2022 meeting: Authorized staff to proceed with preparing a RFP document for development of the CDBG-DR LRP for Baldwin County.
10/04/2022 meeting: Approved and authorized the Chairman to execute a letter to the ADECA providing comments in response to the CDBG-DR Draft Action Plan.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/01/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail RFP
Additional instructions/notes: N/A