Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Purchase and Installation of One (1) New 80 Ton HVAC Chiller at the Baldwin County Satellite Courthouse Located in Foley, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the agreement with Trane U. S. Inc., d/b/a Trane, in the amount $105,918.00 for the purchase and installation of one (1) new 80 Ton HVAC Chiller at the Foley Satellite Courthouse off the U. S. Communities Joint Purchasing Contract. (Contract effective upon full execution for 90 days.)
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The Commission approved during their Fiscal Year 2019/2020 budget the replacement of the HVAC Chiller at the Foley Satellite Courthouse. A quote in the amount of $105,918.00 to replace the Chiller was received from Trane off the U. S. Communities Joint Purchasing Contract. Alabama Act #2018-413 that was signed into law on March 28, 2018 amends Sections 39-1-5 and 39-2-2, Code of Alabama 1975, to provide an exception to the public works law for certain contracts for the purchase and installation of heating and air conditioning units or systems that have been competitively bid pursuant to a purchasing cooperative if the bid process has been approved by the Department of Examiners of Public Accounts. The Alabama Department of Public Accounts has stated in a letter to all public entities that based on their review of the competitive bidding process used by U.S. Communities that all Alabama entities may use the U.S. Communities contract if we verify whether or not the goods are either not at the time available on the state purchasing program or are available at a price equal to or less than that on the state purchasing program. The Purchasing Director has verified that the Chiller is not available on the State of Alabama contract.
FINANCIAL IMPACT
Total cost of recommendation: $105,918.00
Budget line item(s) to be used: 5155.5524.401
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Trane Agreement
Reviewed/approved by: David Conner, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/19/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A