Meeting Type: BCC Regular Meeting
Meeting Date: 2/17/2021
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Miranda N. McKinnon, Administrative Support Specialist, IV
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ITEM TITLE
Title
Voting Administration - Agreement for the Use of the Old Vaughn School as a Voting Location for Voting Precinct No. 3 and the Ellisville Community Center as a Voting Location for Voting Precinct No. 8
Body
STAFF RECOMMENDATION
Recommendation
To provide for the use of the Voting Places for Baldwin County Voting Precinct No. 3 (Old Vaughn School, Stockton) and Voting Precinct No. 8 (Ellisville Community Center, Loxley), which benefit citizens in their exercise of the electoral franchise, take the following actions:
1) Authorize the Agreement between the Baldwin County Commission and the Baldwin County Board of Education for the use of voting places for Voting Precinct No. 3, Old Vaughn School, and Voting Precinct No. 8, Ellisville Community Center. The terms for this Agreement will be effective February 20, 2021, and expire February 19, 2024; and
2) Authorize County personnel to accomplish external grounds-cleaning on the grounds of the Voting Places for Baldwin County Voting Precincts No. 3 and No. 8 after any election; and
3) Authorize an expenditure, not to exceed $235.00 per location, from Baldwin County Elections Contract Services Fund 51910.5150, to accomplish professional cleaning services in the Voting Places for Baldwin County Voting Precincts No. 3 and No. 8 after any election.
End
BACKGROUND INFORMATION
Previous Commission action/date: February 20, 2018
Background: The Old Vaughn School replaced the Vaughn Community Center as a voting place after the Commission meeting held on February 20, 2018. The Ellisville Community Center in Loxley has been used as a voting location for many years. Both buildings are owned by the Baldwin County Board of Education. The Board of Education is willing to continue allowing the County to use its buildings as voting locations. The Baldwin County Commission will provide for the grounds cleaning and professional cleaning services of the rooms used for elections after each election.
The Current Agreement is set to expire on February 19, 2021.
FINANCIAL IMPACT
Total cost of recommendation: Cleaning of the Old Vaughn School and Ellisville Community Center after each election, not to exceed $235.00 per location.
Budget line item(s) to be used: Elections Contract Services Fund 10051910.51500
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes.
Reviewed/approved by: Agreement revised by Scotty Lewis, Attorney for Baldwin County School Board - 01/15/2021 - Reviewed/Approved by Brad Hicks, Attorney for Baldwin County Commission - 02/03/2021.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Mr. Eddie Tyler
Superintendent
Baldwin County Board of Education
2600-A North Hand Avenue
Bay Minette, Alabama 36507
CC:
C. Thomas Waters, Business
Operations/Purchasing Manager, Baldwin County Board of Education - via email only (twaters@bcbe.org)
Violetta Smith, Elections Coordinator, Baldwin County Probate Office - via email only (vsmith@baldwincountyal.gov)
Additional instructions/notes: N/A