Meeting Type: BCC Regular Meeting
Meeting Date: 9/3/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Mark Acreman, Assistant County Engineer / Seth Peterson, Pre-Construction Coordinator
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
*Contract Relating to the Request for Qualifications (RFQ) for Engineering/Environmental Services for County Road 65 Corridor Extension Project - Paul Cleverdon Road Section for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve the Contract with Thompson Engineering, Inc., for the Engineering/Environmental Services for County Road 65 Corridor Extension Project - Paul Cleverdon Road Section in the estimated amount of $499,500.00 and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: The Commission, during their February 20, 2024, regular meeting authorized County staff to begin contract negotiations with Thompson Engineering, Inc., so that a final recommendation could be brought to the Commission for approval. Thompson Engineering, Inc., has submitted a Contract for the Engineering/Environmental Services for County Road 65 Corridor Extension Project - Paul Cleverdon Road Section which includes 6 Tasks in order to complete the contract scope, these include the following:
1. Topographic and Property Surveys in the amount of $43,000.00
2. Geotechnical Engineering Services in the amount of $33,500.00
3. Environmental Services
3A. Wetland Delineation, Threatened and Endangered Species Survey, and
Nationwide Permitting (If Applicable) in the amount of $11,600.00
3B. Cultural Resources Survey (As Needed) in the amount of $3,200.00
3C. USACE/ADEM Joint Application and Notification (As Needed) in the amount of
$30,200.00 NTE
3D. NPDES Permitting in the amount of $5,000.00
4. Hydraulic Analysis in the amount of $15,500.00
5. Roadway and Intersection Plans
5A. Roadway Plans in the amount of $224,500.00
5A. CR-32 Signal Plans in the amount of $19,500.00
5A. CR-34 Roundabout Plans in the amount of $108,000.00
6. Bidding Assistance in the amount of $5,500.00
The total estimated Contract is $499,500.00
Previous Commission action/date:
2/20/2024 meeting: Authorized staff to begin negotiations with Thompson Engineering, Inc., so that a final recommendation for award can be made for the Engineering/Environmental Services for County Road 65 Corridor Extension Project - Paul Cleverdon Road Section.
11/21/2023 meeting: Approved the attached Request for Qualifications (RFQ) for Engineering/Environmental Services for County Road 65 Corridor Extension
Project - Paul Cleverdon Road Section and authorize the Purchasing Director to advertise the RFQ.
9/28/2023: The Commission approved during the FY 2024 budget meeting $4.8M of GOMESA funds to be used for this project.
FINANCIAL IMPACT
Total cost of recommendation: Estimated Contract Amount $499,500.00
Budget line item(s) to be used: HW22020 .1PRECN .1CONTR SRV.1CONTRACT (GOMESA)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 9/03/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A