Meeting Type: BCC Regular Meeting
Meeting Date: 4/16/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-27 - Provision of Road Signs for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Reject the bid received for the Provision of Road Signs and authorize the Purchasing Director to re-bid; and
2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
End
BACKGROUND INFORMATION
Previous Commission action/date:
03/06/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Road Signs; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on March 21, 2019 at 10:30 A.M. One (1) bid was received. The bidder, Osburn Associates, Inc., is an out-state-vendor not registered with the Alabama Secretary of State as a foreign corporation to do business in the State per Code Section 10A-1-7.01. The bid received from Vulcan Signs was refused because it was delivered twenty (20) minutes after the set deadline of 10:00 A.M. Therefore, the Purchasing Director is requesting that the Commission reject the bid and authorize staff to re-bid for the Provision of Road Signs.
One-Hundred Forty (140) Vendors registered on the County website and were notified by email as well as sent a postcard, via U.S. Postal Service notifying them of this solicitation.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/16/2019
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder & Mail Bid
Additional instructions/notes: N/A