Meeting Type: BCC Regular Meeting
Meeting Date: 6/3/2025
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: Stacy Appleton, Project Coordinator
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ITEM TITLE
Title
Lillian Park Beach Habitat and Shoreline Protection Project - Notice of Federal Interest, Contract Extension and Permission to Advertise
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Authorize the Chairman to execute the Notice of Federal Interest document between the Baldwin County Commission and the Gulf Coast Ecosystem Restoration Council for State Expenditure Plan #11 - Lillian Park Beach Habitat and Shoreline Protection, as required by the Alabama Department of Conservation and Natural Resources, acting as the administrative agent for the Alabama Gulf Coast Recovery Council; and
2) Approve the extension of the Professional Services Contract with Neel-Schaffer, Inc., for the Engineering / Environmental Services for the Lillian Park Beach Habitat and Shoreline Protection project until June 30, 2026, under the same terms and conditions as the existing agreement approved during the June 7, 2022, Regular meeting; and
3) Approve the Purchasing Director to place a competitive bid for the Lillian Park Beach Habitat and Shoreline Protection project; and
4) Approve the Chairman to execute any project related documents.
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BACKGROUND INFORMATION
Background: Baldwin County has been awarded funding under the Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act of 2012 (“RESTORE”) for implementation of the RESTORE Act Spill Impact project titled State Expenditure Plan #11 - Lillian Park Beach Habitat and Shoreline Protection. The Notice of Federal Interest document states that Baldwin County, as subrecipient of a financial assistance award, agrees to the continued use of the property.
The Highway Department staff requests the Commission approve extending the Professional Services Contract with Neel-Schaffer, Inc., for the Engineering / Environmental services for the Lillian Park Beach Habitat and Shoreline Protection project that was approved on June 7, 2022. The Lillian Park Beach Habitat Project’s principal purpose is to reduce safety risks to the use of the public boat launch at Lillian Park resulting from open wave action, and to reduce overall maintenance costs due to rapid and excessive sand shoaling and debris build up on the ramp itself due to unknown patterns of transport and deposit. Project objectives also include stabilizing the shoreline habitat and protecting adjacent properties from beach erosion while creating a more stable and useable public beach. A letter was received from Neel-Schaffer, Inc. on May 12, 2025, agreeing to extend the contract until June 30, 2026.
Previous Commission action/date:
06/07/2022: Approved the Contract with Neel-Schaffer, Inc., for Engineering / Environmental Services for the Lillian Park Beach Habitat and Shoreline Protection project in the amount of $165,910.00 and authorized the Chairman to execute the Contract. (Contract effective for twelve (12) months from the date the Notice to Proceed is issued.)
12/21/2021: Authorized staff to begin negotiations with Neel-Schaffer, Inc., so that a final recommendation for award can be made for Engineering / Environmental Design Services for the Lillian Park Beach Habitat and Shoreline Protection project
10/19/2021: Approved the Purchasing Department and Highway Department to develop and advertise a “Request for Qualifications” (RFQ) for design services for the Lillian Park Beach Habitat and Shoreline Protection Project.
04/06/2021: Approved the Contract with Neel-Schaffer, Inc., for Engineering / Environmental Services for a Coastal Processes Study for the Lillian Park Beach Habitat and Shoreline Protection project in the amount of $116,614.00 and authorized the Chairman to execute the Contract.
12/15/2020: Authorized the Chairman to execute a letter to the Alabama Department of Conservation and Natural Resources (ADCNR) requesting the transfer of funds from the Construction phase to the Coastal Processes Study phase of the Lillian Park Beach Habitat and Shoreline Protection project.
09/22/2020: Authorized staff to begin negotiations with Neel-Schaffer, Inc., so that a final recommendation for award can be made to the Baldwin County Commission for Engineering/Environmental Services for a Coastal Processes Study for the Lillian Park Beach Habitat and Shoreline Protection project.
06/02/2020: Approved a Subaward Grant Agreement for State Expenditure Plan #11 -Lillian Park Beach Habitat and Shoreline Protection; and approved the Purchasing Department and Highway Department to develop a “Request for Qualifications” (RFQ) for a Coastal Processes Study and place an advertisement for submissions.
12/19/2017: Authorized the Highway Department to submit a grant application for the Lillian Park Beach Habitat and Shoreline Protection and authorized the Chairman to execute any project related documents.
FINANCIAL IMPACT
Total cost of recommendation: Advertising Cost TBD
Budget line item(s) to be used: HW1606900.4CONTRCN.4CONTR SRV.4ADVERTISE
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A .
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney (approved 5/13/25) sga
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff have the Chairman execute the Notice of Federal Interest document and return to the Highway Department (Stacy Appleton) for submittal to ADCNR.
Administration Staff prepare correspondence for Neel-Schaffer contract extension.
Wanda Gautney, Purchasing Director, will advertise the project for a competitive bid once plans and contract documents are complete.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contact:
Neel-Schaffer, Inc.
ATTN: Leah Selcer, P.E.
5 Dauphin Street, Suite 200
Mobile, Alabama 36602
Additional instructions/notes: N/A