Meeting Type: BCC Regular Meeting
Meeting Date: 9/17/2024
Item Status: New
From: Wanda Gautney, Purchasing Director, Mark Acreman, Assistant County Engineer, Seth Peterson, Pre-Construction Manager
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Extension of GOMESA Grant Agreement and Professional Services Agreement for Engineering/Environmental Services for the Kelly Pit Regional Detention Project for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve and authorize the Chairman to execute the Amendment to the GOMESA Grant Agreement from the Alabama Department of Conservation and Natural Resources extending the Agreement project performance date for the Magnolia River Watershed Constructed Wetlands and Regional Detention - Kelly Pit Mitigation Site to September 30, 2026; and
2) Approve the extension of the Professional Services Agreement with Volkert, Inc., for the Engineering/Environmental Services for the Kelly Pit Regional Detention project for twenty-four (24) months, continuing from March 21, 2024, and ending March 21, 2026, under the same terms and conditions as the existing agreement approved during the March 21, 2023, regular meeting.
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BACKGROUND INFORMATION
Background: The Highway Department sent a request asking for a twenty-four (24) month time extension to the Alabama Department of Conservation and Natural Resources - GOMESA Grant Agreement #G-BCCMS/21/BCC for the purchase of 175 acres (Kelly Pit) and design of constructed wetlands and detention ponds to improve water quality and mitigate flooding. This project will be let with the construction of the Magnolia River Watershed Constructed Wetlands and Regional Detention - Kelly Pit Mitigation Site. Staff will work with ADCNR project managers to address and revise the project milestones. The Alabama Department of Conservation and Natural Resources has submitted an Amendment to the original Grant Agreement for Commission approval extending the project performance period to September 30, 2026.
Highway staff is also requesting the Commission approve an extension of the Professional Services Agreement with Volkert, Inc., for the engineering/environmental services for the Kelly Pit Regional Detention project that was awarded on March 21, 2023. This project will convert 175 acres of existing borrow pits and surrounding land into constructed wetlands and regional detention ponds to improve water quality and mitigate flooding in the Magnolia River Watershed. As of date, the County has acquired 110 acres of the necessary acreage to complete the acquisition phase of the project. A letter was received from Volkert, Inc., agreeing to a twenty-four (24) month extension.
Previous Commission action/date:
03/21/2023 meeting: Approved the Contract with Volkert, Inc., for the Engineering/Environmental Services for the Kelly Pit Regional Detention project in the amount of $600,902.00 and authorized the Chairman to execute the Contract.
01/03/2023 meeting: Authorize staff to begin negotiations with Volkert, Inc., so a final recommendation for award can be made for Professional Services for Engineering/Environmental Services for the Kelly Pit Regional Detention project.
11/01/2022 meeting: 1) Approved the Purchasing Director and Highway Department to develop a Request for Qualifications (RFQ) to acquire professional services for the Kelly Pit Regional Detention Project and place an advertisement for submissions; and 2) Authorized the staff to negotiate a fee with the most qualified firm so that a final recommendation for award can be made to the Baldwin County Commission.
05/03/2022 meeting: Approved the Gulf of Mexico Energy Security Act of 2006 (GOMESA) Grant Agreement with the State of Alabama Department of Conservation and Natural Resources (ADCNR) for the purchase of 175 acres (Kelly Pit) and design of constructed wetlands and detention ponds to improve water quality and mitigate flooding. (The term for agreement shall begin on the date of the ADCNR Commissioner’s signature and terminate December 29, 2024, unless extended in writing by ADCNR by amendment.)
07/20/2021 meeting: Approved the Highway Department to submit a grant application to the Alabama Department of Conservation and Natural Resources (ADCNR) for $13,557,500.00 Gulf of Mexico Energy Security Act (GOMESA) funds allocated to Coastal Alabama. The awarded funds would be used by the Baldwin County Commission to convert existing dirt pits into constructed wetlands and regional detention ponds to improve water quality and to mitigate flooding in the Magnolia River watershed.
FINANCIAL IMPACT
Total cost of recommendation: No additional costs will be incurred
Budget line item(s) to be used: HW22188.1PRECN.1CONTSRV.1CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 9/17/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Execution of the GOMESA Grant Amendment and Letter to Vendor
Additional instructions/notes: Admin staff - Once signed/received from Purchasing, append Amendment to Agreement and re-upload to Contracts.