Meeting Type: BCC Regular Meeting
Meeting Date: 4/15/2025
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Rental of One (1) Copy Machine for Baldwin County Sheriff’s Office Criminal Investigations Division Located in Bay Minette, Alabama
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Rental Agreement with Sharp Electronics Corporation for the rental of one (1) new copy / scanner / fax machine off of the State of Alabama bid for thirty-six (36) months, effective the date of execution as follows:
Location: Baldwin County Sheriff’s Office - Criminal Investigations Division - Bay Minette, Alabama
Model: BP-70M65
Price: $183.59/month
Excess Charge/copy: $0.0049 BW
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BACKGROUND INFORMATION
Background: The current copy machine agreement for the Baldwin County Sheriff’s Office Criminal Investigations Division, located in Bay Minette, has ended. The old machine will be replaced with a new copier which will be leased off of the State of Alabama Contract. Sharp Electronics Corporation has submitted a rental agreement to replace the old copy machine with a new machine for thirty-six (36) months and will include all supplies, toner, and developer. The current machine cost is $226.05 per month. The cost proposal for the new machine is $183.59 per month.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $2,203.08 per year.
Budget line item(s) to be used: 10052100.52210 - Rental Expense
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/15/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A