Meeting Type: BCC Regular Meeting
Meeting Date: 10/15/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Tyler Mitchell, Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG24-44 - Provision of Annual Traffic Signal Repair for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Award Bid #WG24-44 for the Provision of Annual Traffic Signal Repair to Bagby and Russell Electric Company, Inc., per the Award Listing and authorize the Chairman to execute the Contract. The Contract shall be effective immediately upon the same date as its full execution for a period of twelve (12) months.
End
BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on October 1, 2024, at 1:30 P.M. One (1) bid was received. Bagby and Russell Electric Company, Inc. had an exception to the indemnification verbiage in the contract. The Purchasing Director reached out to the company owner and clarified the exception was for warranty work to existing signals, related equipment, and materials. A letter was submitted by the company owner stating Bagby and Russell Electric Company, Inc., is agreeable with a one (1) year after the end of the contract as an end time for the indemnification. Staff recommends the Commission award the bid for the Provision of Annual Traffic Signal Repair to Bagby and Russell Electric Company, Inc. as per the Award Listing. Letter attached for review.
Previous Commission action/date:
09/03/2024 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Annual Traffic Signal Repair; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: Standard County Professional and Construction Contract
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 10/15/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder
Additional instructions/notes: N/A