Meeting Type: BCC Regular Meeting
Meeting Date: 6/24/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager; Lynda Demko, Chief Accountant
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Project No. HW24097 - Intersection Improvements on Hinote Glass Road at State Route 59 for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the transfer of $325,992.66 of FY24 and FY25 GOMESA funds from the completed Project No. HW22018 - Hinote Glass Road from State Route 59 to County Road 65 Dirt Road Paving to Project No. HW24097 - Intersection Improvements on Hinote Glass Road at State Route 59; and
2) Award the bid for Project No. HW24097 - Intersection Improvements on Hinote Glass Road at State Route 59 to the lowest bidder, Arrington Curb & Excavation, Inc., in the Bid Amount $325,992.66; Construction Time: 45 working days; and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on May 28, 2025, at 2:00 p.m. Four (4) bids were received. The lowest bid was received from Arrington Curb & Excavation, Inc., in the bid amount of $325,992.66. The Baldwin County Assistant Engineer, Mark Acreman, reviewed the bid responses and submitted the Certified Bid Tabulation and a letter recommending that the bid be awarded to the lowest bidder Arrington Curb & Excavation, Inc. Certified Bid Tabulation attached.
GOMESA funds of $125,992.66 were approved in FY24 Budget and $200,000.00 in FY25 Budget. The Highway Department Chief Accountant requests approval to transfer these funds which total $325,992.66 from Project No. HW22018 to Project No. HW24097.
Previous Commission action/date: 01/28/2025 meeting: 1) Approved the Purchasing Director to place a competitive bid for the Hinote Glass Road at State Route 59 Intersection Improvements Project; and 2) Approved the Chairman to execute any project related documents.
FINANCIAL IMPACT
Total cost of recommendation: $325,992.66 GOMESA Funds
Budget line item(s) to be used: HW24097.4CONTRCN .4CONTR SRV.4CONT165
If this is not a budgeted expenditure, does the recommendation create a need for funding? Funds to be transferred from HW22018.5INHSECN.5MATERIAL.5BUDGET.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/24/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director; Lynda Demko, Chief Accountant
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: Lynda Demko to transfer funds.