Meeting Type: BCC Regular Meeting
Meeting Date: 11/6/2025
Item Status: New
From: Wanda Gautney, Purchasing Director/Frank Lundy, County Engineer/Mark Acreman/Terri Graham, Solid Waste Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Contract for Request for Proposals (RFP) for Disaster Debris Monitoring Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the Contract for Disaster Debris Monitoring Services to Thompson Consulting Services, LLC, as per the attached Award Listing and authorize the Chairman to execute the Contract for twelve (12) months. (Contract shall be effective and commence immediately upon the same date as its full execution, and the same shall terminate upon both the expiration of twelve (12) months, with an option to extend for two (2) twelve (12) month periods or until such time that a new contract can be bid and awarded).
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BACKGROUND INFORMATION
Background: The Commission during its September 2, 2025, meeting authorized staff to advertise the Request for Proposals for Disaster Debris Monitoring Services. Seven (7) firms submitted a proposal and after review by Terri Graham, Mark Acreman, Tucker Steward, Ed Fox and Michelle Jernigan, three firms were selected to give a presentation to the committee. The firms were evaluated on criteria listed in the RFP. After viewing the three (3) presentations by the firms, as well as reviewing their qualifications, the evaluation committee feels that Thompson Consulting Services, LLC, had the most advantageous proposal for the County.
Recommendation to the Commission is to award the contract to Thompson Consulting Services, LLC, as per the Award Listing and authorize the Chairman to execute the Contract. RFP Tabulation attached for review.
Previous Commission action/date: 09/02/2025 meeting: Approved and authorized staff to advertise the attached Request for Proposals (RFP) for Disaster Debris Monitoring Services.
FINANCIAL IMPACT
Total cost of recommendation: Emergency Reserve/FEMA Reimbursed in a declared emergency.
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/06/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors
Additional instructions/notes: Admin - upload once fully executed