Meeting Type: BCC Regular Meeting
Meeting Date: 9/16/2025
Item Status: New
From: Kelly Childress, Council on Aging Coordinator
Submitted by: Beverly Johnson, Administrative Assistant
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ITEM TITLE
Title
FY 2025-2026 Title III Older Americans Act Contract with South Alabama Regional Planning Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Fiscal Year 2025-2026 Contract for Services under Title III Older Americans Act (Contract #302-AAA-2026) between the Baldwin County Commission (Council on Aging) and South Alabama Regional Planning Commission (SARPC), for funds in the amount of $145,052.00 for operating expenses related to providing services for older individuals throughout Baldwin County; and
2) Authorize the Chairman to execute the Contract for Services and any related documents.
This Contract will be effective October 1, 2025, and terminates September 30, 2026.
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BACKGROUND INFORMATION
Background: Each year the South Alabama Regional Planning Commission provides Title III Federal funds and State funds to support the operations of the Baldwin County Council on Aging programs. This contract is for FY 2026, from October 1, 2025, through September 30, 2026.
Previous Commission action/date:
June 24, 2025: Approved the Baldwin County Council on Aging Coordinator to submit the SARPC/Area Agency on Aging Application for Title III Funding for FY 2026, requesting funds in the amount of $146,106.94 effective October 1, 2025, through September 30, 2026. Said funding will support the operations of the Baldwin County Council on Aging program.
FINANCIAL IMPACT
Total cost of recommendation: Upon approval, Council on Aging would receive Title III funding in the amount of $145,052.00 ($135,052 in Federal funds and $10,000 in State funds) from SARPC in Fiscal Year 2025-2026.
Budget line item(s) to be used: 140.44400 SARPC Contract Revenue
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes.
Reviewed/approved by: N/A
Additional comments: This is an annual contract, previously reviewed by County Attorney.
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: September 30, 2025
Individual(s) responsible for follow up: Administration Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Two signed originals to be sent via courier prior to 9/16 meeting. Administration staff obtain signatures and prepare cover letter addressed to:
South Alabama Regional Planning Commission
ATTN: Julie McGee, Area Agency on Aging Director
Post Office Box 1655
Mobile, Alabama 36633
cc: Kelly Childress, Beverly Johnson
1) Mail ONE fully executed original contract to Julie McGee, Director, Area Agency on Aging. Forward the second fully executed original contract to Council on Aging.
2) Council on Aging to submit weekly and monthly reports as outlined in the contract and copy budget staff on all requests for payment.
Additional instructions/notes: Administration – upload Contract.