Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Heather Gwynn, Sales & Use Tax Coordinator
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Lease of One (1) Letter Opener for the Baldwin County Sales and Use Tax Office Located in Robertsdale, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the lease agreement with Neopost USA Inc. (Accurate Control of Fairhope) for the lease of one (1) letter opener off the State of Alabama bid for thirty-six (36) months effective upon full execution of agreement as follows:
Neopost IM16 Letter Opener
Full Coverage Maintenance Contract
$232.14 per quarter - total per year $928.56
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The lease agreement with Accurate Control (Neopost) of Fairhope for the rental of the Letter Opener for the Sales & Use Tax Department has expired. Neopost is pulling the old letter opener and replacing it with a new machine off the State of Alabama bid. The machine rental is for thirty-six (36) months in the amount of $232.14 per quarter for a total of $928.56 per year.
FINANCIAL IMPACT
Total cost of recommendation: $928.56 per year
Budget line item(s) to be used: 51725.5227
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Bid Agreement
Reviewed/approved by: David Conner, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/19/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A