Meeting Type: BCC Regular Meeting
Meeting Date: 8/5/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Tucker Stuart, Operations Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG24-39 - Provision of Industrial Fittings, Hoses and Accessories for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend Bid #WG24-29 for the Provision of Industrial Fittings, Hoses and Accessories with Bay Side Rubber & Products, Inc., for an additional twelve (12) months at the same prices and terms stated in the original bid award on August 20, 2024. The extension will expire on August 20, 2026.
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BACKGROUND INFORMATION
Background: The Highway Operations Manager is requesting that the Commission extend the bid for the Provision of Industrial Fittings, Hoses, and Accessories that was awarded to Bay Side Rubber & Products, Inc., on August 20, 2024, for an additional twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. The vendor, Bay Side Rubber & Products, Inc., submitted an email agreeing to extend their bid prices for an additional twelve (12) months. The extension will expire on August 20, 2026. Award Listing attached for review.
Previous Commission action/date:
08/20/2024 meeting: Awarded Bid #WG24-29 for the Provision of Industrial Fittings, Hoses and Accessories to the lowest bidder, Bay Side Rubber & Products, Inc., as per the Award Listing.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/05/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A