Meeting Type: BCC Regular Meeting
Meeting Date: 12/16/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Probate Judge Harry D’Olive
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Hardware Maintenance and Software License, Maintenance and Support Services Agreement with Election Systems & Software, LLC, on Existing Voting Equipment for Baldwin County Probate Office
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Hardware Maintenance and Software License, Maintenance and Support Services Agreement with Election Systems & Software, LLC, in the amount of $2,660.00, on existing voting equipment for the Baldwin County Probate Office.
Agreement shall be effective upon full execution for a period of two (2) years.
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BACKGROUND INFORMATION
Background: Probate Judge Harry D’Olive requests that the Commission approve the Hardware Maintenance and Software License, Maintenance and Support Services Agreement with Election Systems & Software, LLC, in the amount of $2,660.00, on existing voting equipment for the Probate Office. The voting equipment was purchased in 2024 and included a one (1) year hardware and software warranty.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: Total $2,660.00
Year 1 = $1,330.00; Year 2 = $1,330.00
Budget line item(s) to be used: 10051910.52110 Election Office Supplies & Equip.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 12/16/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: Admin - upload to Contracts