Meeting Type: BCC Regular Meeting
Meeting Date: 6/21/2022
Item Status: New
From: Wanda Gautney, Purchasing Director / Zach Hood, EMA Director / Tom Tyler, Deputy Director / Danon Smith, Emergency Management Officer
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Request for Proposals (RFP) for Hazardous Waste Cleanup Services for the Baldwin County Commission
Recommendation
STAFF RECOMMENDATION
Recommendation
Award the Request for Proposals (RFP) for Hazardous Waste Cleanup Services to PPM Consultants, Inc., and authorize the Chairman to execute the Contract for thirty-six (36) months. (Contract effective upon full execution.)
End
BACKGROUND INFORMATION
Previous Commission action/date:
04/19/2022: Authorized the Purchasing Director to solicit a Request for Proposals (RFP) for Hazardous Waste Cleanup Services for a three (3) year period for the Baldwin County Commission.
Background: The Request for Proposals were received in the Purchasing Office on May 25, 2022, at 2:30 p.m. Three (3) vendors submitted a proposal and after review by Wanda Gautney, Danon Smith, and Tom Tyler, PPM Consultants, Inc., was selected. The RFPs were tabulated on qualifications, completeness of proposal, and cost submitted. The committee feels PPM Consultants, Inc., met the requirements as put forth in our Request for Proposals. The Hazardous Waste Cleanup Services will be for a three (3) year period. Baldwin County is required to have a Spill Prevention Control and Counter Measures Plan (SPCC Plan) in accordance with the Environmental Protection Agency (EPA) guidelines for all County backyard fueling sites. The SPCC Plan requires that you list a qualified company to perform the cleanup for any spills that may occur from County owned and operated fueling equipment. In order for the County to be eligible to participate in the Alabama Underground and Aboveground Storage Tank Trust Fund, the County has to have a Spill Prevention Plan in place for all fuel sites located on County property. PPM Rate Schedule is attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets if a cleanup is necessary.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional Services Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 6/21/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors
Additional instructions/notes: N/A