Meeting Type: BCC Regular Meeting
Meeting Date: 4/7/2020
Item Status: New
From: Wanda Gautney, Purchasing Director; Junius Long, Building Facilities Coordinator
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-16 - Purchase and Installation of HVAC Controls for Various County Buildings
Body
STAFF RECOMMENDATION
Recommendation
Reject the bid received for the purchase and installation of HVAC Controls for various County buildings.
End
BACKGROUND INFORMATION
Previous Commission action/date:
02/18/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the purchase and installation of HVAC controls for various County buildings for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: The bid opened in the Purchasing Conference Room on March 16, 2020, at 1:30 P.M. One (1) bid was received. The bid exceeded the Fiscal Year 2019 budget amount for the purchase and installation of HVAC controls for various county buildings. The Facilities Maintenance Coordinator, Junius Long, is requesting that the Commission reject the bid received because it exceeds the amount that was budgeted by the Commission.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/07/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder
Additional instructions/notes: N/A