Baldwin County, Alabama
File #: 20-0982    Version: 1
Agenda section: Other Staff Recommendations Status: Passed
File created: 3/17/2020 Meeting type: Baldwin County Commission Regular
On agenda: 4/7/2020 Final action: 4/7/2020
Agenda item title: Competitive Bid #WG20-16 - Purchase and Installation of HVAC Controls for Various County Buildings

Meeting Type:   BCC Regular Meeting

Meeting Date:  4/7/2020

Item Status:   New

From: Wanda Gautney, Purchasing Director; Junius Long, Building Facilities Coordinator

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG20-16 - Purchase and Installation of HVAC Controls for Various County Buildings

Body

 

STAFF RECOMMENDATION

Recommendation

Reject the bid received for the purchase and installation of HVAC Controls for various County buildings.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

02/18/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the purchase and installation of HVAC controls for various County buildings for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

Background:  The bid opened in the Purchasing Conference Room on March 16, 2020, at 1:30 P.M.  One (1) bid was received.  The bid exceeded the Fiscal Year 2019 budget amount for the purchase and installation of HVAC controls for various county buildings.  The Facilities Maintenance Coordinator, Junius Long, is requesting that the Commission reject the bid received because it exceeds the amount that was budgeted by the Commission.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  N/A

 

Budget line item(s) to be used:  N/A

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  04/07/2020

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidder

 

Additional instructions/notes:  N/A