Meeting Type: BCC Regular Meeting
Meeting Date: 6/3/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Danon Smith, EMA Deputy Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-24 - Provision for Rental of Solar Powered Portable Message Signs for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award Bid #WG25-24 for the Provision for Rental of Solar Powered Portable Message Signs to the lowest bidder, United Rentals (North America), Inc., as per the Award Listing.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on May 19, 2025, at 1:30 P.M. Two (2) bids were received. Staff recommendation is to award the bid for the Provision for Rental of Solar Powered Portable Message Signs to the lowest bidder, United Rentals (North America), Inc., per the Award Listing. Bid Tabulation attached for review.
The wind rating of 72-mph on the bid response from United Rentals (North America), Inc., did not meet the 80-mph operating position specification, however, EMA staff confirmed the 72-mph wind rating is acceptable as deployment of the signs will be post hurricane landfall.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/03/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A