Meeting Type: BCC Regular Meeting
Meeting Date: 4/6/2021
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Anu Gary, Administrative Services Manager
______________________________________________________________________
ITEM TITLE
Title
Absentee Election Duties Related to the Baldwin County Planning (Zoning) District 11 Zoning Election on May 4, 2021
Body
STAFF RECOMMENDATION
Recommendation
Related to the Baldwin County Planning (Zoning) District 11 Zoning Election on May 4, 2021, take the following action:
1) Pursuant to Section 17-11-2 of the Code of Alabama (1975), recognize the performance at and designate the place/office where the Absentee Election Manager shall perform such public duties for the applicable absentee election time period recognized by state law for the May 4, 2021, Baldwin County Planning (Zoning) District 11 Zoning Election, as follows:
Place: Baldwin County (Main) Courthouse at the County Seat in Bay Minette
Office: Office of Circuit Clerk of the 28th Judicial Circuit
8:00 AM - 4:30 PM (Monday - Friday).
End
BACKGROUND INFORMATION
Previous Commission action/date: Dates of previous BCC actions taken related to this election are listed below.
Background:
Alabama Code Section 17-11-14 - Compensation of absentee election manager.
The county commission shall determine the amount of compensation to be paid to the absentee election manager for the performance of his or her duties with respect to absentee ballots for which his or her services are required during the 55-day period prior to the election, the day of the election, and the seven-day period following the election, with the total number of days worked not exceeding 46 days. Such compensation shall be at least fifty dollars ($50.00) per day or the same pay as an inspector as authorized under Section 17-8-12.
PREVIOUS ACTION BY BCC ON PD 11 ZONING REFERENDUM:
07/07/2020, BCC Regular Meeting - Accept the notice of intent to form a Planning (Zoning) District and request a referendum for Planning and Zoning purposes for the proposed Planning District to be known as Planning (Zoning) District 11.
08/04/2020, BCC Regular Meeting - Approve the boundaries for the proposed Planning District to be known as Planning (Zoning) District 11.
01/05/2021, BCC Regular Meeting - Adopt Resolution #2021-039, which rejects the petition for an election that was accepted by the Baldwin County Planning and Zoning Department staff on December 1, 2020, regarding Planning (Zoning) District 11 as said petition does not have the required and minimum amount of petitioners equaling ten percent of the qualified electors (registered voters) of Planning (Zoning) District 11 as required by Section 8 of Act No. 91-719, as amended.
03/02/2021, BCC Regular Meeting - Pursuant to Alabama Code §45-2-261.07, take the following actions: 1) Make part of the record the Commission’s prior determination that it is not feasible to utilize the Voting Precinct 36 boundary as the Panning (Zoning) District 11 boundary; and 2) Adopt Resolution #2021-056 which certifies the accuracy of the petition for the proposed Planning (Zoning) District 11; and 3) Instruct the Judge of Probate to provide a Zoning Election for Planning (Zoning) District 11, to be held no later than May 31, 2021.
On March 10, 2021, the Judge of Probate issued an Order for the election to be held on May 4, 2021.
FINANCIAL IMPACT
Total cost of recommendation: $6,900.00 +/- $150.00 per day worked not to exceed 46 days (Absentee Election Manager Compensation)
Budget line item(s) to be used: 51910 Elections
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration, Finance/Accounting
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Administration - correspondence (via email only) to:
Jody L. Wise, Absentee Election Manager
cc:
Probate Judge Harry D'Olive, Jr.
Violetta Smith, Elections Coordinator
Sheriff Huey Hoss Mack
Matthew Brown, Interim Planning Director
Cian Harrison, Clerk Treasurer
Eva Cutsinger, Chief Accountant
Christie Davis, Accounting Manager
Additional instructions/notes: N/A