Meeting Type: BCC Regular Meeting
Meeting Date: 8/6/2024
Item Status: New
From: Frank Lundy, County Engineer, Ann Simpson, Director of Transportation
Submitted by: Ann Simpson, Director of Transportation
______________________________________________________________________
ITEM TITLE
Title
Agreement with Exceptional Foundation Gulf Coast for Transportation Services
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2024-138 and approve a Transportation Services Agreement between the Baldwin County Commission Baldwin Regional Area Transit System (BRATS) and the Exceptional Foundation Gulf Coast (EFGC) to provide transportation services during normal operating hours Monday through Thursday at a cost of $1,564.00 per month (based on sixteen (16) service days per month). This agreement is contingent on the Alabama Department of Transportation's (ALDOT) approval and shall commence October 1, 2024, and expire September 30, 2027; and
2) Authorize the Chairman to execute the agreement and any related documents.
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BACKGROUND INFORMATION
Background: Designated stops under this agreement will include Lillian, Elberta, Miflin, Foley, Magnolia Springs, Barnwell, Point Clear, Fairhope, and Belforest. The monthly invoice will be adjusted based on actual service days per month and number of participants utilizing the service.
Previous Commission action/date:
September 05, 2023 - Approved a transportation service agreement between EFGC and BRATS for FY2024.
August 16, 2022 - Approved a transportation service agreement between EFGC and BRATS for FY2023.
January 18, 2022 - Approved the initial transportation service agreement between EFGC and BRATS the period of February 1, 2022, through September 30, 2022.
FINANCIAL IMPACT
Total cost of recommendation: BRATS will continue to invoice EFCG monthly based on the actual service days and clients enrolled in the service. Federal regulations allow 100% of the revenue from this agreement to be utilized as local match toward the urban and rural transportation grants.
Budget line item(s) to be used: 143.45610 - Contract Services (Revenue)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: Standard agreement provided by ALDOT and previously approved by legal.
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Agreement to be fully executed prior to October 1, 2024.
Individual(s) responsible for follow up: Administration and BRATS Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration Staff is responsible for the following actions:
1) Have three (3) original agreements executed, witnessed, and notarized in appropriate areas. (One for BCC, ALDOT, and EFGC).
2) Print three (3) Certifications on Commission letterhead
3) Mail three (3) original documents for signature to:
The Exceptional Foundation Gulf Coast
ATTN: Jennifer Flad, Executive Director
28788 N. Main Street
Daphne, Alabama 36526
4) After receiving the signed originals from EFGC, forward the three (3) originals to ALDOT for approval to the following address:
Alabama Department of Transportation
Local Transportation Bureau, Transit Section
ATTN: Mr. Bradley Lindsey, P.E. Local Transportation Bureau Chief
1409 Coliseum Boulevard
Montgomery, Alabama 36110
Send digital copy of agreement and correspondence via email to:
Chandra Middleton, Office of Public Transportation, Southeastern Regional Manager, at middletonc@dot.state.al.us and Ann Simpson, Director of Transportation.
Upon receipt of two (2) fully executed originals from ALDOT, retain one for BCC records, mail one (1) fully executed original to EFGC at the above address.
E-mail a copy of the fully executed agreement to Ann Simpson. BRATS Accounting staff will invoice EFGC.
Additional instructions/notes: Administration - upload Resolution and add to tickler.