Meeting Type: BCC Regular Meeting
Meeting Date: 7/16/2025
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Lease of Postage Machine for Bay Minette Mail Room Located in the Annex I Building for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the lease agreement with Quadient Leasing USA, Inc., (Accurate Control) for the lease of a postage machine off the State of Alabama bid for thirty-six (36) months effective upon full execution as follows:
Bay Minette Mail Room - Annex I
IX9A - iX-9A 210 LPM Base, Puffy Postcard Feeder w/Wireways, Ink Cartridge & Power Line Conditioner
IX9DWM PKG - IX-9 Dynamic Weighing Module
IX9CONVEYOR - IX-9 Conveyor Stacker
IXWP30 - IX Series 30lb. Weigh Platform
IXELDPKG - IX Series 7/7PRO/9 Remote Label Dispenser w/Stand
IXDW30 - IX Series 30lb. Differential Weighing
Full Coverage Maintenance Contract:
$3,054.63 per quarter - total per year $12,218.52
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BACKGROUND INFORMATION
Background: The lease agreement with Quadient Leasing USA, Inc., (Accurate Control) for the postage machine for the Bay Minette Mail Room located in the Annex I Building is expiring. The old machine will be replaced with a new machine off the State of Alabama bid. The new lease agreement is for thirty-six (36) months at a cost of $12,218.52 per year.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $12,218.52 per year
Budget line item(s) to be used: 10051102.52210 Rental Expense
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Contract Lease Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/16/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A