Meeting Type: BCC Regular Meeting
Meeting Date: 7/16/2025
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
Sales and Use Tax Department - Termination of Computer Software Support Agreement and Addendum with Delta Computer Systems, Inc.
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve termination of the Computer Software Support Agreement and Addendum between the Baldwin County Commission and Delta Computer Systems, Inc., for Sales and Use Tax Department computer software, approved during the July 18, 2023, Regular Meeting; and
2) Notify Delta Computer Systems, Inc., with the required written notification of termination as stated in the Agreement, said termination effective September 30, 2025.
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BACKGROUND INFORMATION
Background: Beth Hodges, Budget Director, requests the Agreement and Addendum with Delta Computer Systems, Inc., to be terminated due to services no longer needed.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration - send notice of termination to:
Delta Computer Systems, Inc.
925 Tommy Munro Drive Suite C
Biloxi, Mississippi 39532-2134
cc: Beth Hodges, Heather Gwynn, Brian Peacock, and Susan Marino
Additional instructions/notes: Administration - set reminder to mark agreement inactive on September 30th, 2025