Meeting Type: BCC Regular Meeting
Meeting Date: 2/4/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Quote to Repair 2019 Kenworth T800 Dump Truck for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Purchasing Director to issue a purchase order to Kenworth of Mobile, Inc., in the amount of $22,493.19 for repairs to a 2019 Kenworth T800 Dump Truck for the Baldwin County Highway Department.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The Baldwin County Highway Department is requesting that a purchase order be issued to Kenworth of Mobile, Inc., in the amount of $22,493.19 for damages to a 2019 Kenworth dump truck that happened on County property. A dump truck driven by a County employee caused the damage to this County dump truck. An employee driving one truck did not realize he did not lock his tailgate after he loaded. He began to back up to unload so the tailgate could be locked and then reloaded. The driver was unaware that another County truck had pulled into position to receive a load and backed into the Kenworth dump truck causing the damage.
As per the attached Alabama Code Section 41-16-52 (a) states that “All expenditures of funds of whatever nature for repair parts and the repair of heavy duty off-highway construction equipment or of any vehicles with a gross vehicle weight rating of 25,000 pounds or greater, including machinery used for grading, drainage, road construction, and compaction for the exclusive use of county and municipal highway, street, and sanitation departments, involving not more than twenty-two thousand five hundred dollars ($22,500) made by or on behalf of any county without regard to this article. The foregoing exemption from this article shall apply to each incident of repair as to any repair parts, equipment, vehicles, or machinery. The amount of the exempted expenditure shall not be construed to be an aggregate of all the expenditures per fiscal year as to any individual vehicle or piece of equipment or machinery, but must have prior approval of the Commission before such work can be done. (b) The option provided by subsection (a) may be exercised by the governing boards, bodies, instrumentalities, and commissions by specific reference to this section on any and all purchase orders and purchase commitments executed by the governing boards, bodies, instrumentalities, and commissions; provided, however the option shall not be exercised by any employee, agent, or servant unless done so after having received official prior approval of the respective governing board, body, instrumentality, or commission or unless exercised pursuant to a formal policy adopted by the governing board, body, instrumentality, or commission setting out conditions and restrictions under which the option shall be exercised.
The 2019 truck had body and engine damage that needs to be repaired by an authorized Kenworth dealer for the manufacturer warranty to continue to be in effect. The truck gross vehicle weight rating is 64,740 pounds which exceeds the rating listed in the Code Section.
FINANCIAL IMPACT
Total cost of recommendation: $22,493.19
Budget line item(s) to be used: 53111.5234
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/04/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Issue Purchase Order
Additional instructions/notes: N/A